Report Prepared by: Jeff Bennyhoff, Director of Information Technology
Title
SUBJECT: Authorization to Utilize the Public Entity Agreement and a Five-Year Master License Agreement From the State of California Department of Technology for Microsoft Subscription Services With the Total Cost of the Agreement to be $895,455 and Authorization to Spend $223,864 Over the Duration of the Five-Year Agreement for Licenses, Additional Software, and Subscriptions
REPORT IN BRIEF
Approval to utilize the Public Entity Agreement and a Five-Year Master License Agreement from the State of California Department of Technology for Microsoft subscription services. The total cost of the agreement is $895,455 including associated administrative fees. Staff is requesting additional authorization to spend $223,864 over the agreement amount of $895,455 over the duration of the five-year agreement for additional licenses, software, and subscriptions.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City's competitive bid requirements as stated in Section 3.04.210 of the Merced Municipal Code; and,
B. Authorizing the use of a five-year master license agreement with California Department of Technology, for Microsoft software subscription licensing; and,
C. Authorizing the use of a Public Entity agreement with California Department of Technology; and,
D. Authorizing the City Manager or Deputy City Manager to execute all necessary documents; and,
E. Authorizing the Finance Officer to make necessary budget adjustments; and,
F. Authorizing the City Manager or the Deputy City Manager to execute future contract amendments that do not exceed 125% of the total agreement value for the five-year duration of the agreement; and,
G. Authorizing the Finance Officer to make necessity budget adjustments for future contract amendments; and
H. Authorizing the Finance Officer to transfer any required funds to the PC Replacement Fund and appropriate to be used explicitly for en...
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