Report Prepared by: Richard Maddox, P.E., Senior Engineer
Title
SUBJECT: Approval of Additional Contingency in the amount of $185,910 for Additional Streetlights for the Safe Streets Streetlight Retrofit, Project Number CP230002
REPORT IN BRIEF
Considers approving proposed Change Order 2 with Tennyson Electric LLC, for additional contingency in the amount of $185,910 for Project Number CP230002 - Safe Streets Streetlight Retrofit.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving proposed Change Order 2 with Tennyson Electric LLC, for additional contingency funding in the amount of $185,910, for a total contingency amount of $404,660 which is approximately 37% of the original contract amount; and,
B. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works.
Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2025-26 Adopted Budget.
DISCUSSION
On August 19, 2024, Council awarded the Safe Streets Streetlight Retrofit project to Tennyson Electric LLC in the amount of $1,093,750 with a 20% contingency of $218,750.
As the project progressed, it was discovered that the original photocontrol devices being used were incompatible with the streetlights, so staff worked on executing Change Order 1 for $38,300 to replace them.
The work to be performed in Change Order 2 includes the removal of High-Pressure Sodium (HPS) streetlights and replacing them with Light Emi...
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