Report Prepared by: Janet German, Management Analyst, Fire Department
Title
SUBJECT: Approval of the Purchase of ESO Solutions, Inc. Records Management System Software Via an Addendum to the Master Subscription and License Agreement for the "Electronic Patient Care Records" System, Approval to Waive the Competitive Bidding Requirement in Conjunction with the Previously Approved for Information Only Agreement Titled "Electronic Patient Care Records", Authorization for Three Additional One-Year Renewals, and Approval to Terminate the Existing Agreement for the FireHouse Records Management System
REPORT IN BRIEF
Considers authorizing the purchase of ESO Solutions, Inc. records management system software via an Addendum to the Master Subscription and License Agreement for the "electronic Patient Care Records" system with an initial cost of $12,705, waiving the competitive bidding requirement in conjunction with the previously approved for information only agreement titled "electronic Patient Care Records" at a cost of $18,970 (cost borne by the County of Merced), authorizing three additional one-year renewals, and terminating the existing agreement for the FireHouse records management system.
RECOMMENDATION
City Council - Adopt a motion:
A. Authorizing the City Manager to terminate the existing software subscription with ESO Solutions, Inc.'s agreement for the FireHouse records management system, City Contract No. 300980;
B. Authorizing the City Manager to negotiate and execute an addendum to the Master Subscription and License agreement with ESO Solutions, Inc. at an initial cost of $12,705 for the purchase of ESO's records management system (Fire incidents CAD Integration, fire incidents, inspections, properties, activities and permits), with three additional one-year renewals, for a total amount not to exceed $64,792.87 (including a 10% contingency) over a three year period, with future funding contingent upon City Council's budget approval;
C. Authoriz...
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