Report Prepared by: Janet German, Management Analyst, Fire Department
Title
SUBJECT: Approval of Three One-Year Annual Renewal Extensions with ESO Solutions, Inc. for a Records Management System in the Amount of $36,130.94
REPORT IN BRIEF
Considers approving to waive the competitive bidding requirement pursuant to Merced Municipal Code section 3.04.210 and approve the extension of an existing agreement with ESO Solutions, Inc. for a records management system software program for three one-year renewals in the amount of $36,130.94 and
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code pursuant to annual service or supply agreement and purchases necessary for standardization on particular types of equipment; and,
B. Approving three one-year annual renewal subscriptions with ESO Solutions, Inc. for $36,130.94; and,
C. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by staff; or
2. Refer back to staff with direction; or
3. Deny
AUTHORITY
Article II and III of Title 3, Chapter 3.04, of the Merced Municipal Code relating to purchases of equipment and services (Section 3.04.080 and 3.04.120) and waiving of the competitive bidding requirements (Section 3.04.210).
CITY COUNCIL PRIORITIES
As provided for in the 2025-26 Adopted Budget.
DISCUSSION
Background
California Health and Safety Code (HSC) ?13110.5 mandates that each fire department operated by the state, a city, county, fire protection district, organized fire company, or other public or private entity which provides fire protection, shall furnish information and data to the Office of the State Fire Marshal relating to each fire which occurs within its area of jurisdiction.
To meet the above endeavors, the Merced Fire Department has continuously utilized FireHouse Software for its records management needs since 2003 u...
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