Report Prepared by: Jeff Bennyhoff, Director of Information Technology
Title
SUBJECT: Authorization to Waive the Competitive Bidding Requirement to Allow Piggybacking onto County of Riverside Agreement #8084445 and #7754679 for Microsoft Licensing of Software and Subscriptions to Crayon Software and Microsoft for a Period of April 1, 2022, to March 31,2025 in a not to Exceed Amount of $215,202.00 and Approving Contract Documents
REPORT IN BRIEF
Authorization to Waive the Competitive Bidding due to piggybacking onto County of Riverside Agreement #8084445 and #7754679 for Microsoft Licensing of Software and Subscriptions to Crayon Software and Microsoft for a Period of April 1, 2022, to March 31,2025 in a not-to-exceed amount of $215,202.00 and approving Contract Documents.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City's competitive bid requirements as stated in Section 3.04.210 due to piggybacking and approving contract documents; and,
B. Authorizing the City Manager or Deputy City Manager to execute all necessary documents; and,
C. Authorizing the Finance Officer to make necessary interfund transfers; and,
D. Authorizing the City Manager or the Deputy City Manager to execute future contract amendments that do not exceed 125% of the total agreement value for the three-year duration of the agreement; and,
E. Authorizing the Finance Officer to make necessity budget adjustments for future contract amendments; and,
F. Authorizing the Finance Officer to transfer any required funds to the PC Replacement Fund and appropriate to be used explicitly for encumbrances and expenditures of new software licenses or subscriptions during the agreement; and,
G. Approving the Agreements with Microsoft for software Licenses and Subscriptions.
Body
ALTERNATIVES
1. Adopt the motion as recommended; or,
2. Decline to award contract; or,
3. Refer to staff with direction.
AUTHORITY
Bidding for items over $33,000.00 may be waived with the ap...
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