Report Prepared by: John Cardoza, Software Analyst, Information Technology
Title
SUBJECT: Approval of a First Amendment with SDI Presence LLC. for Full Project Management Professional Services, and Authorization to Increase the not to Exceed Spending Authority from $251,250 to $467,950
REPORT IN BRIEF
Considers approving the first amendment with SDI Presence LLC. for full project management services and increasing the not to exceed spending authority from $251,250 to $467,950.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the first Amendment with SDI Presence LLC.; and,
B. Authorizing the not to exceed spending authority to SDI Presence LLC from $251,250 to $467,950; and,
C. Authorizing the City Manager or the Deputy City Manager to execute the necessary Documents.
Body
ALTERNATIVES
1. Authorize agreement as recommended: or,
2. Refer to staff for further evaluation: or,
3. Deny.
AUTHORITY
Charter of the City of Merced, Section 200 and Merced Municipal Code Section 3.04.210.
CITY COUNCIL PRIORITIES
As provided for in the 2022-23 Adopted Budget.
DISCUSSION
In February of 2018 Council approved a contract with SDI Presence LLC for an ERP needs assessment, procurement services of a new ERP system and phase 1 project management. SDI has been an invaluable resource during the ERP procurements process and phase 1 project management of Financials.
As there are six (6) phases of the ERP contract over four (4) years, the City wants to ensure we have proven and trusted project management during the duration of this critical project. The first amendment would extend SDI services as project consultants for full project management for all phases from phases two (2) through six (6) of the ERP Project as outlined in the table below. SDI would assist the project managers, project change manager on an as needed basis for key business decision for to the ERP project.
Current status timeline for new ERP:
Phase
Modules
Date Range|1010|Financia...
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