Report Prepared by: Jeff Bennyhoff, Director of Information Technology
Title
SUBJECT: Award Bid to Conti LLC for the Council Chamber Audio/Video Technology Refresh Project for $237,082.58
REPORT IN BRIEF
Considers awarding a Services Agreement for the Council Chamber Audio/Video Technology Refresh Project bid to Conti LLC for $237,082.58 and to approve change orders or contract amendments of 10% for a total cost of $260,791.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid for the Council Chamber Audio/Video Technology Refresh project to Conti LLC, in the amount of $237,082.58; and,
B. Authorizing the City Manager to execute the necessary documents and to approve change orders or contract amendments of 10% with a total cost of $260,791; and,
C. Authorizing the Finance Officer to make necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to other than recommended by staff (identify specific findings
and/or conditions amended to be addressed in the motion); or,
3. Deny.
AUTHORITY
City of Merced, Municipal Code, Title 3, Article III, purchases over thirty-seven
thousand dollars.
CITY COUNCIL PRIORITIES
As provided for in the 2024-2025 Adopted Budget.
DISCUSSION
In 2017, the current Council Chambers Audio/Visual technology system was installed. The system has recently started to experience intermittent problems. One of these problems is the ability for a board member to mute or unmute themselves. The Information Technology Department has had several vendors review the technology solution to resolve the intermittent problem. To date, no vendor has been able to resolve the issue. At the same time many of the system components are reaching their end of useful life and need to be replaced.
The Information Technology Department released a Request for Proposal to refresh the Audio/Visual technology system as it is experiencing problems and is reaching the end of its useful lif...
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