Report Prepared by: Michael R. Beltran II, PE, City Engineer
Title
SUBJECT: Award of Bid and Approval of Contract with Total Online Protection, LLC., for the Replacement of Data Center HVAC and Uninterruptable Power Supply Systems, Project No. 120066, in the Amount of $330,370.00
REPORT IN BRIEF
Considers awarding a contract in the amount of $333,370.00 to Total Online Protection, LLC., for the Replacement of Data Center HVAC and Uninterruptable Power Supply (UPS) Systems.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding bid and approving the Professional Services Agreement with Total Online Protection, LLC., for the Replacement of Data Center HVAC and UPS Systems, Project No. 120066, in the amount of $333,370.00; and,
B. Approving a Supplemental Appropriation to 672-0403-617.65-00 Project #120066 from the unencumbered, unreserved fund balance in Fund 672-Support Services in the amount of $145,000; and,
C. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to conditions outlined by Council; or,
3. Deny or,
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2020-21 Adopted Budget.
DISCUSSION
The City has an on-premises data center located at City Hall. This data center houses most of the City servers and data infrastructure. Server data centers require dedicated specialty HVAC and UPS backup systems to maintain constant operations required for the services provided to the community, including public safety services. The current HVAC and UPS systems are failing and need to be replaced.
The current HVAC system was installed approximately 13 years ago. When installed, the system was designed with two identica...
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