Report Prepared by: Sarah Knoester, Management Analyst
Title
SUBJECT: Consider updating Council Policy C-3 Expense Reimbursement Policy for Elected and Appointed Officials
REPORT IN BRIEF
Consider updating Council Policy C-3 to reflect current procedures for the travel authorization process, travel allotments, and the travel expense report process.
RECOMMENDATION
City Council - Provide staff direction regarding the updated Policy C-3.
Body
ALTERNATIVES
1. Approve, as recommend by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Merced Municipal Code Section 200
CITY COUNCIL PRIORITIES
FY 26/27 City Council Goals and Priorities #6 Governance and Engagement
DISCUSSION
The current City Council Policy C-3 Expense Reimbursement Policy for Elected and Appointed Officials became effective March 7, 2007. Since the adoption of this policy, travel authorizations and expenditure procedures have changed from a paper-centered process to an electronic centered process. Travel meal allotments have also increased from $46 per day to $54 per day.
Staff is requesting the Ethics and Governance Subcommittee’s recommendation to forward the updated C-3 policy to City Council for approval.
IMPACT ON CITY RESOURCES
None
ATTACHMENTS
1. Current Council Policy C-3
2. Updated Council Policy C-3_Proposed
3. Council Policy C-3 Presentation