CITY OF MERCED - File #: 22-375

• File #: 22-375
• Version: 1
• Type: Consent Item
• Status: Passed
• File created: 4/28/2022
• In control: City Council/Public Finance and Economic Development Authority/Parking Authority
• On agenda: 7/5/2022
• Final action: 7/5/2022
• Title: SUBJECT: Approval to Waive the Competitive Bidding Requirement and Approval of a First Amendment with THOR, Inc. for AS/400 Consulting Services and Authorization to Increase the not to Exceed Spending Authority From $534,000 to $839,370 REPORT IN BRIEF Considers waiving the competitive bidding requirement and approve the first amendment with THOR, Inc. for AS/400 consulting services and authorization to increase the not to exceed spending authority from $534,000 to $839,000. RECOMMENDATION City Council - Adopt a motion: A. Waiving the competitive bidding requirements for professional services due to sole sourcing as stated in Section 3.04.210 of the Merced Municipal Code; and, B. Approving the first Amendment to the agreement with THOR, Inc.; and, C. Authorizing the not to exceed spending authority to THOR, Inc. from $534,000 to $839,000; and, D. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.

Date	Ver.	Action By	Action	Result
7/5/2022	1	City Council/Public Finance and Economic Development Authority/Parking Authority	approved	Pass

Report Prepared by: John Cardoza, Software Analyst, Information Technology

Title
SUBJECT: Approval to Waive the Competitive Bidding Requirement and Approval of a First Amendment with THOR, Inc. for AS/400 Consulting Services and Authorization to Increase the not to Exceed Spending Authority From $534,000 to $839,370

REPORT IN BRIEF
Considers waiving the competitive bidding requirement and approve the first amendment with THOR, Inc. for AS/400 consulting services and authorization to increase the not to exceed spending authority from $534,000 to $839,000.

RECOMMENDATION
City Council - Adopt a motion:

A. Waiving the competitive bidding requirements for professional services due to sole sourcing as stated in Section 3.04.210 of the Merced Municipal Code; and,

B. Approving the first Amendment to the agreement with THOR, Inc.; and,

C. Authorizing the not to exceed spending authority to THOR, Inc. from $534,000 to $839,000; and,

D. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.

Body
ALTERNATIVES
1. Authorize agreement as recommended: or,
2. Refer to staff for further evaluation: or,
3. Deny.

AUTHORITY
Charter of the City of Merced, Section 200.

CITY COUNCIL PRIORITIES
As provided for in the 2022-23 Adopted Budget

DISCUSSION
The City currently utilizes the vendor THOR Inc. for the support and maintenance of the existing Central Square ERP system. The current contract with THOR Inc. is set to expire on June 30th, 2023. The proposed 1st Amendment with THOR Inc. for three (3) years between July 1st, 2023 and July 30th, 2026 is for the support, maintenance, and assistance with the data migration of the Central Square ERP system.

The length of the contract term is for three (3) years but the terms for the billing are on an as needed-/ time and material basis for services. The City will only use the services as needed and will have no financial commitment beyond the hourly rate. This contract guarantee's the ...