Report Prepared by: Cosmo Ordunez, Public Works Manager - Internal Services
Title
SUBJECT: Approval of a 5-year Software License Agreement with Samsara via Carahsoft for GPS and Telematic Hardware and Software for City of Merced Fleet Vehicles for a Total Contract Amount of $112,578
REPORT IN BRIEF
Considers entering into a 5-year License Agreement with Samsara via Carahsoft for GPS and Telematic hardware and software to provide real-time GPS tracking, and predictive maintenance alerts - all from a single integrated platform in the amount of $112,578 utilizing the cost savings government procurement program (Sourcewell).
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City's competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving a 5-year License Agreement with Samsara via Carahsoft through Sourcewell National Cooperative Purchasing contract #020221-SAM; and,
C. Approving future amendments to adjust the number of vehicles with licensed software based on addition and removal of vehicles in the City's fleet; and,
D. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions outlined by Council; or,
3. Deny; or
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Municipal Code Section 3.04.210 - Exemptions from competitive bidding.
CITY COUNCIL PRIORITIES
As provided for in the FY 25/26 Adopted Budget.
DISCUSSION
Sourcewell Cooperative Purchasing
Sourcewell offers a cooperative purchase program to government entities nationwide; specifications are created, and Request for Bids/Proposals are sought by Sourcewell for a wide variety of equipment, software, and services used by local governments. As a res...
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