Report Prepared by: Jeff Bennyhoff, Director of Information Technology
Title
SUBJECT: Approval of a Three-Year Agreement with Granicus, LLC for Agenda Management Software, Board and Commissions Software, Community Outreach Software, Live Video Steaming, Websites, Hosting, Services and Support not to Exceed $270,210
REPORT IN BRIEF
Considers waiving the competitive bidding requirement for a three-year agreement with Granicus, LLC for agenda management, board and commissions, community outreach software, live video streaming, websites, hosting, services, and support not to exceed $270,210.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City's competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 Code for standardization on particular types of equipment; and,
B. Approving a three-year agreement with Granicus LLC. not to exceed $270,210; and,
C. Authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Refer back to staff for additional information; or,
3. Deny.
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
City Council Goals and Priorities Fiscal Year 2024-25.
DISCUSSION
History
In Dec 2021, City Council approved a three (3) year agreement with Granicus LLC in the amount of $222,175.00. This agreement includes software for agenda management, board and commissions, community outreach, live video streaming, websites, hosting, services, and support. The City utilizes all of these software and services to provide transparency to our residents. This allows residents in the community to see the City Council and board agendas, watch council and board meeting online, and stay informed on the City website and Subscribe Merced services.
The new contract will convert our current individual subscription services to a bundled subscription. The bundle will contain all the services we currently utilize while...
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