Report Prepared by: Ken Elwin, Public Works Director
Title
SUBJECT: Brokerage Services Agreement With McLaughlin Hay Service, Incorporated for Wastewater Treatment Plant Land Application Crops
REPORT IN BRIEF
Authorizes a three-year agreement with McLaughlin Hay Service, Inc. for the Wastewater Treatment Plant Land Application Area fodder crops.
RECOMMENDATION
City Council - Adopt a motion authorizing the approval of the agreement for brokerage services with McLaughlin Hay Service, Incorporated for the Wastewater Treatment Plant Land Application crops, and authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to modifications as conditioned by Council; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2015-16 Adopted Budget.
DISCUSSION
The Previous contract for the harvesting and brokerage of alfalfa, silage corn, and winter forage has expired. Request for Proposal packages were mailed to 18 vendors; three proposals were sent back as non-deliverable (see attachments one & two). We received one completed proposal from McLaughlin Hay Service, Inc. (see attachment three).
In order to determine which proposal best serves the City's interest, criteria such as the total cost of harvesting crops; the irrigation proposal; brokering fees; the number, type, and quality of harvesting equipment; and recent and past experience of handling large volumes of hay and silage were looked at.
Since we only received one proposal, which was submitted by McLaughlin Hay Service, Inc., a true comparison could not be done.
In order to produce maximum tonnage and profits, all hay crops are fertilized, sprayed for insects and weeds, and the soil is monitored and conditioned for optimal crop g...
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