Report Prepared by: Michael Miller, Public Works Manager, Tax Services
Title
SUBJECT: Request for Proposal - Award Landscape Maintenance Services Agreement
REPORT IN BRIEF
Council consider approval of professional services agreement with Yard Masters, Incorporated for landscape maintenance services.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a professional services agreement with Yard Masters, Incorporated, located in Merced, CA, to provide landscape maintenance services for two years, with an option to renew for a maximum of (3) three additional one-year periods, effective July 1, 2016, in the amount of $557,160 annually (subject to approval of the Fiscal Year 2016/2017 budget); and,
B. Authorizing the City Manager to sign the necessary documents and execute future contract amendments.
Body
ALTERNATIVES
1. Approve as recommended by the Public Works Director; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Professional Contractual services with an estimated value greater than $25,000, are made by written contract in accordance with Merced Municipal Code, "Title 3-Revenue and Finance, Chapter 3.04-Purchasing System, Article III-Purchases Over Twenty Five Thousand Dollars, Section 3.04-120-Written Contracts."
DISCUSSION
The Public Works Department recently invited proposals to provide quality, cost-effective landscape maintenance services to the various Community Facilities Districts, Maintenance Districts, street-center medians, water well sites, park strips, and other City-owned landscaped areas throughout the community.
In selecting a service provider staff was not complacent in accepting the lowest proposal received. Although costs were a high priority, the following criteria were viewed as equally important, just to name a few:
Experience, especially with providing high quality landscape service to Maintenance Districts, open park spaces, and sensitive work locations;
Ability to integrate "Green" prac...
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