Report Prepared by: Lindsey Johnson, Recreation Supervisor, Parks and Recreation
Title
SUBJECT: National Association for the Advancement of Colored People Request Co-Sponsored Rate for use of the Senior Community Center
REPORT IN BRIEF
Consider the Recreation and Parks Commission's recommendation to approve a request for the co-sponsored rate for use of the Senior Community Center by the NAACP on October 8, 2016.
RECOMMENDATION
City Council - Adopt a motion approving the Recreation and Park Commission’s recommendation to grant use of the Senior Community Center to the NAACP at the co-sponsored rate.
Body
ALTERNATIVES
1. Approve, as recommended by the Recreation and Parks Commission; or,
2. Approve, subject to other than recommended by the Recreation and Parks Commission (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to the Recreation and Parks Commission for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2016-17 Adopted Budget
DISCUSSION
On August 1, 2015, the Parks and Recreation Department received a request from the NAACP to use the Senior Community Center at the co-sponsored rate. They will be holding a fundraiser on October 8, from 5:00 to 10:00 PM, to support their local chapter. The total time for the event, including set up and clean up, will be from 3:00 to 11:00 PM. The request was on the agenda for the August 22, 2016 Recreation and Parks Commission meeting, but the meeting was cancelled, so no action was taken. Due to time constraints, the request is being forwarded directly to the City Council for approval.
The Senior Community Center is available during the requested time and there will be no interference with regularly scheduled senior programs. There is an established non-profit rate for use of the Senior Community Center, which requires City Council approval. By charging the co-sponsored rate, the City will recoup all expenses for hosting the event at our facility. The NAACP will be required to provide liability insurance and security regardless of which fees are approved.
The regular and co-sponsored rates for this type of event are as follows:
Regular Rate: Co-Sponsored Rate:
(free time given for setup/cleanup)
$300 refundable deposit $50 refundable deposit
$625 hourly rate ($125 per hour) $240 staff charge ($30 per hour)
$100 set up fee $80 energy fee ($10 per hour)
$366 cleaning fee $45 per event maintenance fee
Total = $1,365 Total = $415
Staff and the Recreation and Parks Commission have reviewed the application and see the event as a worthy cause and recommend approving the request.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed
ATTACHMENTS
1. Letter of Request
2. Application