Report Prepared by: Ashley McComb Thanadabouth, Associate Engineer
Title
SUBJECT: Administering Agency State Program Supplement Revision for Active Transportation Program (ATP) Cycle 1 Grant for the Preliminary Engineering Phase of the Highway 59 Multi-Use Pathway Crossing Project 115047
REPORT IN BRIEF
Consideration of Resolution approving a California Department of Transportation Program Supplement revision for the use of ATP Grant funding for the preliminary engineering phase of the pedestrian crossing project.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2016-54, a Resolution of the City Council of the City of Merced, California, Approving Federal-Aid Projects Program Supplement Agreement No. 028-N1; and, authorizing the City Manager or his designee to execute all necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200 et seq.
Caltrans Procedures for Administering Local Grant Projects in the State Transportation Improvement Program (STIP) are used to comply with the changes to the programming and funding statutes brought about by Chapter 622 of the Statutes of 1997 (SB 45, Kopp). The procedures have been modified to remain consistent with and complimentary to the various guidelines and policies adopted by the California Transportation Commission (CTC), including the current 2010 STIP Guidelines (adopted on October 14, 2009).
CITY COUNCIL PRIORITIES
Not applicable.
DISCUSSION
The City of Merced applied for an Active Transportation Program (ATP) Grant and was awarded funds for the design and construction of a pedestrian crossing on Highway 59 over the BNSF Railroad Crossing. The awarded grant was for $945,000, of which $834,000 was for construction, $106,000 was for design, and $5,000 was for environmental and Right-of-Way.
The City of Merced has entered into a master agreement with Caltrans covering Federal-aid projects in order to utilize certain Federal funds made available through legislation enacted by the Congress of the United States for use on local transportation facilities. The agreement covers projects that use Federal funds, which include, but are not limited to, the Regional Surface Transportation Program (RSTP), the Congestion Mitigation and Air Quality Improvement Program (CMAQ), the Transportation Enhancement Activities Program (TEA), the Highway Bridge Replacement and Rehabilitation Program (HBRR), and the AB1475 Safe Routes to School Program.
In addition to the master agreement, we must execute a specific supplemental agreement for each phase of the project. Caltrans has sent us Program Supplement No. N028 Rev. 1 covering use of $106,000 in Federal funds for the preliminary engineering phase of the Highway 59 Multi-Use Pathway Crossing Project. There is no local match for this phase of the project and no General Funds will be used.
Council has already accepted the $106,000 in Federal Funding; however, reimbursements can be claimed through the Caltrans accounting office only after execution of the Supplemental Agreement revision. We, therefore, request Council approval of the Program Supplement for ATPL-5085(045).
The City Attorney has reviewed and approved the agreement and has prepared a resolution for adoption.
HISTORY
On February 1, 2016, City Council approved Program Supplement No. 028-N, accepting $5,000 for the Environmental phase of the project.
On September 19, 2016, City Council accepted $106,000 for the Preliminary Engineering phase of the project.
IMPACT ON CITY RESOURCES
City Council has previously accepted the $106,000 in grant funding. No General Funds will be used for this phase of the project.
ATTACHMENTS
1. Program Supplement
2. Resolution
3. Location Map