Report Prepared by: Lindsey Johnson, Recreation Supervisor, Parks and Recreation
Title
SUBJECT: Feet Changing Lives, Inc. Request Co-Sponsored Rate for Use of the Senior Community Center
REPORT IN BRIEF
Consider the Recreation and Parks Commission's recommendation to approve a request for the co-sponsored rate for use of the Senior Community Center by the Feet Changing Lives, Inc. on February 11, 2017.
RECOMMENDATION
City Council - Adopt a motion approving the Recreation and Park Commission’s recommendation to grant use of the Senior Community Center to Feet Changing Lives, Inc. at the co-sponsored rate.
Body
ALTERNATIVES
1. Approve, as recommended by the Recreation and Parks Commission; or,
2. Approve, subject to other than recommended by the Recreation and Parks Commission (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to the Recreation and Parks Commission for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2016-17 Adopted Budget
DISCUSSION
In early November, the Parks and Recreation Department received a request from Feet Changing Lives, Inc. to use the Senior Community Center at the co-sponsored rate. They will be holding a fundraiser on February 11, from 5:30 to 10:30 PM, to support their local chapter. The total time for the event, including set up and clean up, will be from 3:30 to 10:30 PM. On November 28, 2016, the Recreation and Parks Commission made a unanimous recommendation to Council to approve the request.
The Senior Community Center is available during the requested time and there will be no interference with regularly scheduled senior programs. There is an established non-profit rate for use of the Senior Community Center, which requires City Council approval. By charging the co-sponsored rate, the City will recoup all expenses for hosting the event at our facility. Feet Changing Lives, Inc. will be required to provide liability insurance and security (if alcohol is served) regardless of which fees are approved and will also be providing Valley Commercial Cleaning Services.
The regular and co-sponsored rates for this type of event are as follows:
Regular Rate: Co-Sponsored Rate:
(free time given for setup/cleanup) (7 hrs total for set up, event & tear down)
$300 refundable deposit $50 refundable deposit
$625 hourly rate ($125 per hour) $210 staff charge ($30 per hour)
$100 set up fee $70 energy fee ($10 per hour)
$366 cleaning fee $45 per event maintenance fee
Total = $1,391 Total = $375
Staff and the Recreation and Parks Commission have reviewed the application and see the event as a worthy cause and recommend approving the request.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed
ATTACHMENTS
1. Letter of Request and Application