Report Prepared by: Theron Roschen, P.E., City Engineer, Engineering Dept.
Title
SUBJECT: Professional Services Agreement with Quincy Engineering, Inc., for Engineering Construction Services for the M and G Street Bridges at Bear Creek Project 108026
REPORT IN BRIEF
Consider approving an agreement in the amount of $180,887.06 for specialized bridge engineering construction services for the M and G Street Bridges over Bear Creek Project.
RECOMMENDATION
City Council - Adopt a motion approving the Professional Services Agreement with Quincy Engineering, Inc., in the amount of $180,887.06; and, authorizing the City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200 et seq.
Services with an estimated value greater than $29,000.00 are made by written contract in accordance with Merced Municipal Code, Title 3 - Revenue and Finance, Chapter 3.04.
California Government Code Section 4526 - Selection of a firm to perform engineering services shall be on the basis of demonstrated competence and on the professional qualifications necessary for satisfactory performance.
CITY COUNCIL PRIORITIES
As provided for in the 2016-17 Adopted Budget.
DESCRIPTION
Staff sent out a Request for Proposal (RFP) for the selection of a qualified bridge construction engineering firms to provide services during construction of the M & G Street Bridge Repairs Project. The City received six RFP packages on August 12, 2016.
A selection committee rated each RFP based on the criterion established in the RFP document (see Attachment 2). Staff selected Quincy Engineering, Inc., as the most qualified firm to do the work and negotiated their scope and fee.
The scope of work consists, in general, of responding to requests for information from contractors, reviewing contract change orders, and submittals, providing inspection services for all work pertaining to the bridge. The consultant will also provide a qualified biologist to monitor and complete all requirements for the Permits and Environmental Documents provided in the bid documents. In addition, the consultant will provide material testing needed for the construction.
This contract for engineering construction services will be funded from the Engineering, Testing & Inspection budget of $271,656.05 for the M & G Street Bridges at Bear Creek Project 108026, with funding provided by the State Bridge Preventative Maintenance Program.
HISTORY AND PAST ACTIONS
On January 16, 2017 Council accepted additional funds for a grant from the Bridge Preventive Maintenance Program (BPMP), increasing revenue account Streets/Lighting Capital Projects Funds in the amount of $1,298,482 and appropriating the same to Project 108026, M & G Street Bridges at Bear Creek. The local match of $168,233 was included in the FY 2016/2017 Adopted Budget. Originally, on June 20, 2016 Council accepted a grant from the BPMP, increasing revenue account Streets/Lighting Capital Projects Funds in the amount of $1,707,744 and appropriated the same to said Project 108026, M & G Street Bridges at Bear Creek. The local match of $221,256 was included in the FY 2015/2016 Adopted Budget.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project and account 450-1104-637.65-00-108026 contains sufficient funding to complete the project.
ATTACHMENTS
1. Professional Services Agreement
2. Request for Proposal Document