CITY OF MERCED - File #: 17-073

• File #: 17-073
• Version: 1
• Type: Consent Item
• Status: Passed
• File created: 2/7/2017
• In control: City Council/Public Finance and Economic Development Authority/Parking Authority/Successor Agency to the Redevelopment Agency
• On agenda: 4/3/2017
• Final action: 4/3/2017
• Title: SUBJECT: Authorization for the Purchase of Thirteen (13) New Panasonic Toughbook Laptop Computer Systems for Police Patrol Vehicles and Waiving the Competitive Bidding Requirement REPORT IN BRIEF: Consider authorizing the purchase of thirteen (13) New Panasonic Toughbook Laptop Computer Systems for police patrol vehicles by using pooled cash until RAN reimbursement funds are received. RECOMMENDATION City Council - Adopt a motion waiving competitive bidding requirements, as stated in Section 3.04.210 of the Merced Municipal Code, and authorizing the City to enter into a contract with LEHR Auto Electric to utilize an existing contract with the County of Sacramento for the purchase of the Panasonic Toughbook computer equipment at a cost not to exceed $60,821.00, which includes sales tax.

Date	Ver.	Action By	Action	Result
4/3/2017	1	City Council/Public Finance and Economic Development Authority/Parking Authority/Successor Agency to the Redevelopment Agency	approved	Pass

Report Prepared by: Marvin Dillsaver, Communications Supervisor, Police Department

Title
SUBJECT: Authorization for the Purchase of Thirteen (13) New Panasonic Toughbook Laptop Computer Systems for Police Patrol Vehicles and Waiving the Competitive Bidding Requirement

REPORT IN BRIEF:
Consider authorizing the purchase of thirteen (13) New Panasonic Toughbook Laptop Computer Systems for police patrol vehicles by using pooled cash until RAN reimbursement funds are received.

RECOMMENDATION
City Council - Adopt a motion waiving competitive bidding requirements, as stated in Section 3.04.210 of the Merced Municipal Code, and authorizing the City to enter into a contract with LEHR Auto Electric to utilize an existing contract with the County of Sacramento for the purchase of the Panasonic Toughbook computer equipment at a cost not to exceed $60,821.00, which includes sales tax.

Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Refer back to staff for reconsideration of specific items as requested by Council; or,
3. Take no action.

AUTHORITY
Article III of Title 3, Chapter 3.04, of the Merced Municipal Code relating to purchases over twenty-nine thousand dollars; and Section 3.04.210, exemptions from competitive bidding.

CITY COUNCIL PRIORITIES
As provided for in the 2016-17 Adopted Budget.

DISCUSSION
The Police Department would like to replace the current in-car computer systems for our police patrol vehicles with more technologically-advanced systems to allow for better functionality and interfacing with state and federal systems and databases. The Department is seeking to equip thirteen (13) patrol vehicles with state of the art technology, which will allow our officers to perform more of their duties in the field. The funding for this project will be provided on a reimbursement basis by the Merced County Remote Access Network (RAN), which is funded by a portion of state vehicle license fees. The City will receive reimbursement from ...