Report Prepared by: Joel D. Svendsen, PE, Associate Engineer, Engineering Dept.
Title
SUBJECT: Award Bid to Rolfe Construction, Inc., for the Congestion Mitigation and Air Quality Improvement Program (CMAQ) Sidewalk Infill on Oleander Avenue Project 114050
REPORT IN BRIEF
Consider awarding a construction contract in the amount of $90,444.00 for the construction of sidewalk infill along portions of Oleander Avenue.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid for the CMAQ Sidewalk Infill on Oleander Avenue Project 114050, to Rolfe Construction, Inc., in the amount of $90,444.00; and,
B. Authorizing the City Manager or Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts. Every project involving an expenditure of more than sixty-three thousand and fifty-four dollars ($63,054) for the construction or improvements of public buildings, works, streets, drains, sewers, utilities, parks, and playgrounds shall be let by contract to the lowest responsive and responsible bidder after notice by publication in the official newspaper by one or more insertions, the first of which shall be at least ten days before the time for opening bids.
CITY COUNCIL PRIORITIES
As provided for in the 2016-17 Adopted Budget.
DISCUSSION
The work to be done consists, in general, of the installation of 540 feet of missing sidewalk, 4 driveway approaches, and miscellaneous curb and gutter. The project is located along Oleander Avenue, bounded by Olive Avenue and Alexander Avenue, all within the City of Merced.
Staff prepared plans and specifications, and the project was advertised for bids. Bids were opened on March 9, 2017, with the following results:
1. Rolfe Construction, Inc. (Atwater, CA) $ 90,444.00
2. George Reed Construction (Modesto, CA) $ 92,972.00
3. Taylor Backhoe Service (Merced, CA) $ 94,811.76
The engineer’s estimate for construction was $95,000.00.
The following is the proposed budget for the project:
|
Construction |
$ 90,444.00 |
|
Contingency |
$ 9,044.40 |
|
Engineering, Testing & Inspection |
$ 9,043.60 |
|
TOTAL: |
$ 108,532.00 |
HISTORY AND PAST ACTIONS
On February 6, 2017 Council accepted a grant from the Congestion Mitigation and Air Quality Improvement Program (CMAQ), increasing revenue account Streets/Lighting Capital Projects Funds in the amount of $53,853 and appropriated the same to Project 114050, and approved the transfer of $6,977 in matching funds for the construction of the project.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project and account 450-1104-637.65-00-114050 contains sufficient funding to complete the project.
ATTACHMENTS
1. Location Map
2. Bid Results
3. Construction Contract