Report Prepared by: Theron Roschen, P.E., City Engineer, Engineering Dept.
Title
SUBJECT: Professional Services Agreement with Mark Thomas & Company, Inc., for Engineering Design Services for the Highway 59 and 16th Street Intersection Improvements Project 114052
REPORT IN BRIEF
Consider approving an agreement in the amount of $31,815 for engineering services for the preliminary design for the Highway 59 and 16th Street Intersection Improvements Project.
RECOMMENDATION
City Council - Adopt a motion approving the Professional Services Agreement with Mark Thomas & Company, Inc., in the amount of $31,815; and, authorizing the City Manager or Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200 et seq.
Services with an estimated value greater than $29,000.00 are made by written contract in accordance with Merced Municipal Code, Title 3 - Revenue and Finance, Chapter 3.04.
California Government Code Section 4526 - Selection of a firm to perform engineering services shall be on the basis of demonstrated competence and on the professional qualifications necessary for satisfactory performance.
CITY COUNCIL PRIORITIES
As provided for in the 2016-17 Adopted Budget.
DESCRIPTION
Staff sent out a Request for Proposal (RFP) for the selection of a qualified engineering firm to provide services in connection with design of the Highway 59 and 16th Street Intersection Improvements Project. The City received seven RFP packages on December 19, 2016.
A selection committee rated each RFP based on the criterion established in the RFP document (see Attachment 2). Staff selected Mark Thomas & Company, Inc., as the most qualified firm to do the work and negotiated their scope and fee.
The scope of work consists, in general, of project management, railroad coordination, preliminary geometric design layouts, traffic signal timing, and Engineer’s construction estimate.
In addition, Mark Thomas & Company will lead in the railroad coordination process; including meetings with Union Pacific Railroad and the California Public Utilities Commission to obtain the CPUC General Order 88-B, and assist the City in applying for Section 130 Funding.
This contract for engineering services will be funded from the Preliminary Engineering phase budget provided by the State Congestion Mitigation and Air Quality (CMAQ) Grant Program - New Traffic Signal at Highway 59 and 16th Street Project 114052.
HISTORY AND PAST ACTIONS
On July 7, 2014, Council accepted a grant from Caltrans, increasing revenue account Streets/Lighting Capital Projects Funds in the amount of $67,499 and appropriated the same to said Project 114052, CMAQ New Traffic Signal at Highway 59 and 16th Street. The local match for preliminary engineering is $8,746.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project and account 450-1104-637.65-00-114052 contains sufficient funding to complete the project.
ATTACHMENTS
1. Professional Services Agreement
2. Request for Proposal Document