Report Prepared by: Ken Elwin, Director of Public Works
Title
SUBJECT: Request to Award Landscape Maintenance Services Agreement
REPORT IN BRIEF
Consider approving a professional services agreement with MCE Corporation for landscape maintenance services at City-owned parks.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a professional services agreement with MCE Corporation, located in Dublin, CA, in the annual amount of $226,782, to provide landscape turf mowing and edging maintenance services at City-owned parks for two years, with an option to renew for a maximum of (3) three additional one-year periods, effective July 1, 2017 (subject to Council's approval of the Fiscal Year 2017/2018 budget); and,
B. Authorizing the City Manager or Assistant City Manager to sign the necessary documents and execute future contract amendments.
Body
ALTERNATIVES
1. Approve as recommended by the Public Works Director; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Professional Contractual services with an estimated value greater than $25,000, are made by written contract in accordance with Merced Municipal Code, "Title 3-Revenue and Finance, Chapter 3.04-Purchasing System, Article III-Purchases Over Twenty Five Thousand Dollars, Section 3.04-120-Written Contracts."
DISCUSSION
The Public Works Department recently invited proposals to provide landscape mowing and edging of turf at City-owned parks throughout the community and the results are as follows:
Business Name Annual Amount
MCE Corporation $226,782
Odyssey Landscape $420,876
Yard Masters, Inc. $423,000
Staff was not complacent in simply accepting the lowest proposal received. Although costs were a high priority, the following criteria were viewed as equally important, just to name a few:
* Experience with providing high quality landscape service to large open park spaces and sensitive work locations;
* Daily on-site supervision of staff with quality control assuran...
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