Report Prepared by: Lamguene Kindavong, Recreation Coordinator, Parks and Recreation Department
Title
SUBJECT: Contract for Summer Camp Services with Boys and Girls Club of Merced
REPORT IN BRIEF
Consider approving an agreement with Boys and Girls Club of Merced to provide summer camp services in the amount of $20,000 for FY 2017-18.
RECOMMENDATION
City Council - Adopt a motion approving the agreement with the Boys and Girls Club of Merced in the amount of $20,000 to provide summer camp services; and, authorizing the City Manager or the Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to other than recommended by staff; or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2017-18 Proposed Budget
DISCUSSION
The City of Merced’s Parks and Recreation Department and the Boys and Girls Club of Merced County have worked together since the 1990’s to provide recreation services to the City's youth. The City has supported the Boys and Girls Club with funds, facilities, staff expertise, and equipment.
In the past, the City has provided its own summer camp programs. Due to budget constraints and limited resources, the City and the Boys and Girls Club began partnering to provide summer camp (Camp McCombs) to better leverage resources. This six-year partnership allows the camp to provide activities to approximately 90 youths per day.
The Parks and Recreation Department and Boys and Girls Club are preparing for this year’s summer camp program. The program will be offered June 5, 2017 through July 28, 2018. The camp will operate Monday through Friday, from 7:30 a.m. to 5:30 p.m., and will be open to youths in grades 1 through 8. Participants of the camp will be involved in various activities, such as recreation, reading, computer lab, arts and crafts, science, and lunch.
The Department is proposing that the City enter into a professional services agreement with the Boys and Girls Club to provide this year's camp. In previous years, when the City offered summer camp, it cost the City approximately $38,000, which includes hourly pay and other employment costs.
The proposed agreement will be for $20,000, which would save the City approximately $18,000. The $20,000 will cover the second half of the 2017 Summer Camp (starting July 1, 2017) and the beginning of the 2018 summer camp (ending June 29, 2018). There is already an agreement in place for funding the first part of the 2017 summer camp (June 2017). The arrangement follows the City Council’s direction of contracting out services that other agencies can provide at a lower cost. The Boys and Girls Club would be responsible for all aspects of operating the summer camp.
IMPACT ON CITY RESOURCES
Funding for this program has been included in the FY 2017-18 budget. Pending Council approval of the FY 2017-18 budget, the $20,000 contract will be paid out of the department's 024-1218-542.17-00 account.
ATTACHMENTS
1. Camp McCombs Poster (1)
2. Camp McCombs Poster (2)
3. Summer Camp Contract