CITY OF MERCED - File #: 17-242

• File #: 17-242
• Version: 1
• Type: Consent Item
• Status: Passed
• File created: 4/19/2017
• In control: City Council/Public Finance and Economic Development Authority/Parking Authority/Successor Agency to the Redevelopment Agency
• On agenda: 8/21/2017
• Final action: 8/21/2017
• Title: SUBJECT: Authority for Sole Source of Pump Repairs at the Wastewater Treatment Plant REPORT IN BRIEF Consider waiving competitive bidding requirements for the repair of three influent submersible pumps at the Wastewater Treatment Plant. RECOMMENDATION City Council - Adopt a motion: A. Waiving the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code to Sole Source the Repair of Influent Pumps at the Wastewater Treatment Plant; and, B. Authorizing the City Buyer to issue a purchase order to Shape, Incorporated, in the amount not to exceed $200,000.

Date	Ver.	Action By	Action	Result
8/21/2017	1	City Council/Public Finance and Economic Development Authority/Parking Authority/Successor Agency to the Redevelopment Agency	approved	Pass

Report Prepared by: Michael A. Vasquez, WWTP Maintenance Supervisor, Public Works

Title
SUBJECT: Authority for Sole Source of Pump Repairs at the Wastewater Treatment Plant

REPORT IN BRIEF
Consider waiving competitive bidding requirements for the repair of three influent submersible pumps at the Wastewater Treatment Plant.

RECOMMENDATION
City Council - Adopt a motion:

A. Waiving the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code to Sole Source the Repair of Influent Pumps at the Wastewater Treatment Plant; and,

B. Authorizing the City Buyer to issue a purchase order to Shape, Incorporated, in the amount not to exceed $200,000.

Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to other than recommended by Council; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items; or,
5. Continue to a future meeting.

AUTHORITY
Charter of the City of Merced, Section 200 and Merced Municipal Code, Title 3,
Chapter 3.04.210 - Exemptions from competitive bidding.

CITY COUNCIL PRIORITIES
As provided for in the 2017-18 Adopted Budget.

DISCUSSION
History and past actions:
During the Wastewater Treatment Plant (WWTP) Phase IV Improvements in 2011, the WWTP installed four 100-horse power Flygt submersible pumps. The pumps are responsible for pumping wastewater from the City of Merced into the treatment facility. The structure that contains the pumps, known as the influent pump station (IPS), consists of two sumps that contain two submersible pumps each, for a total of four (4) pumps in the IPS. Each station pumps water to the preliminary, primary, and tertiary processes. The redundancy of this process allows for periodic cleaning, preventative maintenance, and ability to respond to emergency failures.

Since installation in 2011, exposure to high levels of hydrogen sulfides (H2S) has caused a significant amount of corrosion to the exposed areas of the pumps. In June...