Report Prepared by: Dan Arnold, Public Works Manager - Operations
Title
SUBJECT: Purchase of Approved Fleet Vehicles Through the National Joint Powers Alliance and Houston Galveston Area Council Government Buy Procurement Programs and Waiver of the Competitive Bidding Requirement
REPORT IN BRIEF
Considers waiving the competitive bidding requirement for the purchase of eighteen previously budgeted and Council approved fleet vehicles through two government procurement programs.
RECOMMENDATION
City Council - Adopt a motion waiving the City's competitive bidding requirement to purchase eighteen vehicles through the National Joint Powers Alliance (NJPA) and Houston Galveston Area Council Buy (HGACBuy) government procurement programs, and authorizing the City Buyer to issue the purchase orders.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Merced City Charter, Section 200. Municipal Code Section 3.04.210 - Exemptions from competitive bidding.
CITY COUNCIL PRIORITIES
Operational Sustainability
DISCUSSION
Government Procurement Programs:
The National Joint Powers Alliance (NJPA) and Houston Galveston Area Council Buy (HGACBuy) programs offer equipment procurement programs to government entities nationwide. Specifications are created and Request for Bids are sought by the respective program for a wide variety of equipment used by local governments. As a result of the nationwide scope of these programs, the City is able to purchase large or specialized vehicles/equipment for much less than the more traditional method of creating specifications and soliciting bids in-house.
In addition to cost savings, purchasing directly from the NJPA a...
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