Report Prepared by: Michael Miller, Public Works Manager - Tax Services
Title
SUBJECT: Agreement for Landscape Vegetation Replacement and Irrigation Repair with Odyssey Landscaping Company, Inc., for the Quail Creek, Silverado, Davenport Ranch, Compass Point and Provance Special Districts and Supplemental Budget Appropriations
REPORT IN BRIEF
Consider awarding an agreement to Odyssey Landscaping Company, Inc., for Phase 1 of the landscape vegetation replacement and irrigation repair project in drought impacted Special Assessment Districts, and approving supplemental budget appropriations to cover the work.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an Agreement for Professional Services with Odyssey Landscaping Company, Inc., in the amount of $155,745, for Landscape Vegetation Replacement and Irrigation Repair at Various Special Districts; and,
B. Authorizing the City Manager and Assistant City Manager to approve future contract amendments not to exceed 10% of the contract value; and,
C. Approving a supplemental appropriation of funds from the unappropriated reserves in the amount of $155,745 in the following Special Assessment Districts: from Quail Creek ($8,200), Silverado ($6,520), Davenport Ranch ($29,235), Compass Pointe ($76,254), and Provance ($35,536) and approving future supplemental budget appropriations to cover the cost of the amendments; and,
D. Authorizing the City Manager and Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by the Public Works Director; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Professional Contractual services with an estimated value greater than $30,000, are made by written contract in accordance with Merced Municipal Code, “Title 3-Revenue and Finance, Chapter 3.04-Purchasing System, Article III-Purchases over Twenty Five Thousand Dollars, Section 3.04-120-Written Contracts.”
CITY COUNCIL PRIORITIES
Not applicable.
DISCUSSION
The Public Works Department is requesting approval of a professional services agreement with Odyssey Landscaping Company, Inc., (“Odyssey”) in the amount of, $155,745, to fund Phase 1 of the Landscape Replacement Vegetation and Irrigation Repair project.
The work, in general, consists of removal and replacement of all existing dead shrubs and groundcover, replacement of bushes and ground cover where vegetation previously existed with like-kind or approved drought tolerant vegetation. In addition, the work includes installation and repair of irrigation to newly planted vegetation areas.
The Public Works Department recently invited proposals for this work and Odyssey was the sole contractor to submit a proposal. Please see below:
|
ODYSSEY LANDSCAPING COMPANY |
*$155,745 |
|
YARD MASTERS |
NO RESPONSE |
|
MARCO'S LANDSCAPING & CONCRETE |
NO RESPONSE |
|
GROVER LANDSCAPE SERVICES |
NO RESPONSE |
|
COMMERCIAL ENVIRONMENTAL LANDSCAPING |
NO RESPONSE |
|
DOMINGUEZ LANDSCAPE |
NO RESPONSE |
|
RAY'S GARDENING |
NO RESPONSE |
|
MARINA LANDSCAPING |
NO RESPONSE |
|
CLEAN CUT LANDSCAPING |
NO RESPONSE |
|
MCE CORPORATION |
NO RESPONSE |
|
GREEN HORIZON LANDSCAPE |
NO RESPONSE |
*In order to comply with the City’s Maintenance District Operating Reserve Fund Balance policy of maintaining a minimum of one-year operating costs, Odyssey’s proposed amount of $27,848, for Quail Creek was not accepted. The work schedule for this particular District will be scaled back to match the available Fund Balance.
IMPACT ON CITY RESOURCES
The Finance Department has confirmed sufficient funding is available for this work and the allocation will be as follows:
|
District Name |
Account Number |
Amount |
|
Quail Creek |
100-1165-532.25-00 |
$8,200 |
|
Silverado |
102-1165-532.25-00 |
$6,520 |
|
Davenport Ranch |
143-1165-532.25-00 |
$29,235 |
|
Compass Pointe |
165-1166-532.25-00 |
$76,254 |
|
Provance |
174-1166-532.25-00 |
$35,536 |
|
TOTAL: |
|
$155,745 |
ATTACHMENT
1. Agreement for Professional Services