Report Prepared by: Jennifer Meissonnier, Recreation Supervisor, Parks and Recreation
Title
SUBJECT: Friends of Sober Grad Nite Request Co-Sponsored Rate for Use of the Senior Community Center
REPORT IN BRIEF
Consider the Recreation and Parks Commission's recommendation to approve a request for the co-sponsored rate for use of the Senior Community Center by the Friends of Sober Grad Nite on March 30, 2018.
RECOMMENDATION
City Council - Adopt a motion approving the Recreation and Park Commission’s recommendation to grant use of the Senior Community Center to the Friends of Sober Grad Nite at the co-sponsored rate.
Body
ALTERNATIVES
1. Approve, as recommended by the Recreation and Parks Commission; or,
2. Approve, subject to other than recommended by the Recreation and Parks Commission (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to the Recreation and Parks Commission for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2017-18 Adopted Budget
DISCUSSION
The Friends of Sober Grad Nite is asking to rent the Senior Community Center at the co-sponsored rate for an event on March 30 from 6:00 to 8:30 PM. On January 22, 2018, the Recreation and Parks Commission made a recommendation to Council to approve this request.
In 2008, a co-sponsored rate was approved by Council for events of this nature, which requires City Council approval. By charging the co-sponsored rate, the City will recoup all expenses for hosting the event at our facility. The Senior Community Center is available during the requested time and there will be no interference with regularly scheduled senior programs. The Friends of Sober Grad Nite will be required to provide liability insurance and security regardless of which fees are approved. The total time for the event, including set up and clean up, will be from 5:00 to 9:30 PM. (One hour each for set-up and clean-up are provided to all renters free of charge.).
The regular and co-sponsored rates for this type of event are as follows:
Regular Rate: Co-Sponsored Rate:
(free time given for setup/cleanup)
$300 refundable deposit $50 refundable deposit
$312.50 hourly rate ($125 per hour) $75 staff charge ($30 per hour)
$100 set up fee $80 energy fee ($10 per hour)
$366 cleaning fee $45 per event maintenance fee
Total = $1,078.50 Total = $250
Staff and the Recreation and Parks Commission have reviewed the application and see the event as a worthy cause and recommend approving the request.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed
ATTACHMENTS
1. Sober Grad Letter of Request
2. Sober Grad Application