Report Prepared by: Dan Arnold, Public Works Manager - Operations
Title
SUBJECT: First Amendment to Professional Services Agreement with Alliance Refuse Trucks, Inc., for the Refurbishment of Two Refuse Trucks
REPORT IN BRIEF
Consider amending the existing contract with Alliance Refuse Trucks, Inc., to include the 5% contingency previously appropriated by Council on January 2, 2018.
RECOMMENDATION
City Council - Adopt a motion approving the First Amendment to Professional Services Agreement with Alliance Refuse Trucks in the amount of $14,795 for the refurbishment of two refuse trucks; and, authorizing the City Manager or Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Title 3, Article III of the Merced Municipal Code, purchases over twenty five thousand dollars.
CITY COUNCIL PRIORITIES
As provided for in the FY 2017/18 Council Priorities under Operational Sustainability.
DISCUSSION
On January 2, 2018, City Council approved a contract, in the amount of $295,900, with Alliance Refuse Trucks, Inc., for the refurbishment of two existing City refuse trucks. At the meeting, sufficient funds were appropriated for the project, which included a 5% contingency to cover possible unforeseen expenses.
The refuse trucks have already been sent to Alliance Refuse Trucks to begin the refurbishment process. Upon dismantling the first vehicle, a cracked frame rail was discovered. In order to repair the damaged frame rail, as well as address other repairs as they arise, staff is recommending amending the contract language to allow for use of the 5% contingency.
IMPACT ON CITY RESOURCES
Funding for this contract was previously appropriated at the January 2, 2018, meeting under account line 558-1112-533-43-00.
ATTACHMENTS
1. First Amendment