Title
SUBJECT: Agreement for Professional Services Contract with NexLevel Information Technology, Inc. for Needs Assessment, Procurement Services of Enterprise Resource Planning (ERP) Systems, and Phase 1 Project Management
REPORT IN BRIEF
Consider approving an agreement for professional services contract with NexLevel Information Technology, Inc. for needs assessment, procurement services of enterprise resource planning (ERP) systems, and phase 1 project management.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Professional Services Agreement for $97,750 with NexLevel Information Technology, Inc.
B. Approving the NexLevel Optional Project Management Assistance for Phase 1 on a time and materials basis not to exceed $170,688.
C. Authorizing the City Manager or Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by Staff; or
2. Deny; or,
3. Refer to Staff for further evaluation.
AUTHORITY
Charter of the City of Merced, Section 3.04.28
CITY COUNCIL PRIORITIES
As provided for in the 2017-18 Adopted Budget.
DISCUSSION
History
In 1989 the City procured an Enterprise Resource Planning (ERP) software package from H.T.E; now called Superion through various acquisitions.
The City has used this software package for the last 29 years to operate the core business systems for the City. The ERP software suite is responsible for managing the City's' Accounts Payable, Accounts Receivable, Asset Management, Budgeting, Building Permits, Cash Receipts, Code Enforcement, Fixed Assets, Fleet Management, General Ledger, GMBA, Inventory, Job Costing/ Capital Projects, Land Management, Payroll, Purchasing, Utility Billing, Work Orders, and more. This technology solution is premised around the concept of a mainframe computer system with City staffed programmers. This business model is not sustainable and is no longer a best practice for public agencies. As technology has evolved and moved forward,...
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