Report Prepared by: Jacob Struble, Lieutenant, Merced Police Department
Title
SUBJECT: Street Closure for Youth Sports Parade
REPORT IN BRIEF
Street closure request for the Youth Sports Parade on Saturday, April 14, 2018.
RECOMMENDATION
Council - Adopt a motion approving the street closures of W. Main Street, from “G” Street to “O” Street, including side streets, and “O” Street from W. Main Street to W. 21st Street, as requested by Merced Golden Lions for the Youth Sports Parade on Saturday, April 14, 2018. Street closures will be from 8:00 a.m. to 1:00 p.m., subject to the conditions outlined in the administrative report.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or
4. Refer to Staff for reconsideration of specific items.
AUTHORITY
City of Merced Charter, Section 200;
City of Merced Municipal Code Section 12.42.010;
State of California Vehicle Code Section 21101(e).
CITY COUNCIL PRIORITIES
As provided for in the 2017-18 Adopted Budget.
DISCUSSION
A request was received from Jim Weaver (Merced Golden Lions Club), on March 9, 2018, to close W. Main Street, and the side streets, for the Youth Sports Parade. The request is for the closure of the following streets:
W. Main Street from “G” Street to Martin Luther King Jr Way (this portion of W. Main Street will be closed for the parade assembly);
“H” Street from W. 16th Street to W. 18th Street;
“I” Street from W. 16th Street to W. 18th Street;
W. Main Street from Martin Luther King Jr Way to “O” Street (this portion of W. Main Street will be for the parade route);
“K” Street from W. 16th Street to W. 18th Street;
Canal Street from W. 18th Street to W. Main Street;
“N” Street from W. 16th Street to W. 18th Street;
“O” Street between W. Main Street and W. 21st (“O” Street will be closed for parade termination).
The Youth Sports Parade staging area will be on W. Main Street between “G” Street and Martin Luther King Jr Way. The street closure for W. Main Street from “G” Street to Martin Luther King Jr Way, including side streets, will be from 8:00 A.M. to 12:00 P.M.
This will allow ample time for the parade assembly.
West Main Street from Martin Luther King Jr Way to “O” Street, including side streets, will be closed from 9:30 A.M. to 1:00 P.M. for the Youth Sports Parade.
The Youth Sports Parade will commence at 10:00 A.M. on W. Main Street and Martin Luther King Jr Way, going west-bound on West Main Street to “O” Street.
West Main Street and side streets off of West Main Street will be opened to traffic at the conclusion of the Youth Sports Parade, at approximately 1:00 P.M.
The Merced Police Department will provide traffic control services during this event. The Merced Police Department will station a Police Officer at the intersections of W. Main Street and Martin Luther King Jr. Way, and at W. Main Street and “M” Street, to allow traffic to flow north- and south-bound during the parade. If other City services are needed beyond the assistance of the Merced Police Department, the request will be made separately and to the appropriate departments.
The Merced Golden Lions Club will take full responsibility for notifying the businesses and residences along the parade route, providing ample notification of the event. The posting of No Parking signs, along the parade route and staging area, shall be done no less than twenty-four (24) hours prior to the event. The parade is expected to bring approximately 1,000 spectators.
The Youth Sports Parade would be held subject to the following conditions:
1. Event sponsors shall furnish a certificate of liability insurance with coverage of no less than $1,000,000.00, and naming the City of Merced as additional insured.
2. Event sponsors shall contact all businesses and residences affected by the street closure, advising them of the hours, conditions, and reason thereof.
3. Event sponsor shall be responsible for placing and removing all traffic barricades and posting of parking restrictions where streets are closed, no less than 24 hours prior to the parade.
4. Event sponsor shall be responsible for disposing of any trash and debris generated from the event.
5. Event sponsor shall provide adequate supervision throughout the parade route as required by the Police Department.
6. Event sponsors shall agree to indemnify and hold harmless the City, its officers, agents, and employees from any and all liability, costs, damages, or injuries to persons, or damage to property which might arise out of, or in any way be connected with, the use of an encroachment/street closure permit for this event.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed.
The Merced Police Department will utilize approximately two (2) Police Sergeants, six (6) Police Officers, one (1) Citizen Volunteer, and thirty (30) Police Explorer Scouts to conduct traffic control for this event.
ATTACHMENTS
1. Street closure application
2. Certificate of Insurance
3. Parade route map