Report Prepared by: Michael Miller, Public Works Manager - Tax Services
Title
SUBJECT: Agreement for Landscape Vegetation Replacement and Irrigation Repair with Yard Masters, Inc., for the Las Brisas, Fahrens Park II, Tuscany, University Park, University Park II, and Mercy Hospital Special Districts and Supplemental Budget Appropriations
REPORT IN BRIEF
Consider awarding an agreement to Yard Masters, Inc., for Phase 2 of the landscape vegetation replacement and irrigation repair project in drought-impacted Special Assessment Districts; and approving supplemental budget appropriations to cover the work.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an agreement for professional services with Yard Masters, Inc., in the amount of $39,664, for landscape vegetation replacement and irrigation repair at identified Special Districts; and,
B. Authorizing the City Manager or Assistant City Manager to approve future contract amendments not to exceed 10% of the contract value; and,
C. Approving a supplemental appropriation of funds from the unappropriated reserves in the amount of $39,664, in the following Special Assessment Districts: Las Brisas, ($5,385), Fahrens Park II ($12,390), Tuscany ($3,135), University Park ($10,530), University Park II ($3,024), and Mercy Hospital ($5,200); and approving future supplemental budget appropriations to cover the cost of the amendments; and,
D. Authorizing the City Manager or Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by staff; or,
2. Refer back to staff for further study; or,
3. Deny.
AUTHORITY
Professional Contractual services with an estimated value greater than $30,000, are made by written contract in accordance with Merced Municipal Code, “Title 3-Revenue and Finance, Chapter 3.04-Purchasing System, Article III-Purchases over Twenty Five Thousand Dollars, Section 3.04-120-Written Contracts.”
CITY COUNCIL PRIORITIES
Not applicable.
DISCUSSION
The Public Works Department is requesting approval of a professional services agreement with Yard Masters, Inc., (“Yard Masters”) in the amount of, $39,664, to fund Phase 2 of the Landscape Replacement Vegetation and Irrigation Repair project.
The work, in general, will consist of replacement of all dead shrubs, groundcover, and other existing landscape with like-kind, or approved drought tolerant plants.
In addition, inspection, repair, and installation of irrigation systems to newly planted vegetation areas will be completed to ensure optimum growth of immature landscape.
The Public Works Department recently invited proposals and the results are as follows:
Vendor Name: Amount:
Yard Masters $39,664
Odyssey Landscape $60,816
We have utilized Yard Masters services for many years and they continue to be dependable and cost conscientious, while providing a healthy, well maintained landscaped environment throughout the community that our citizens expect and appreciate.
IMPACT ON CITY RESOURCES
The Finance Department has confirmed sufficient funding is available for this project and the allocation will be as follows:
|
District Name |
Account Number |
Amount |
|
Las Brisas |
136-1165-532.17-00 |
$5,385 |
|
Fahrens Park II |
141-1165-532.17-00 |
$12,390 |
|
Tuscany |
173-1166-532.17-00 |
$3,135 |
|
University Park |
172-1166-532.17-00 |
$10,530 |
|
University Park II |
184-1166-532.17-00 |
$3,024 |
|
Mercy Hospital |
194-1166-532.17-00 |
$5,200 |
|
TOTAL: |
|
$39,664 |
ATTACHMENT
1. Agreement for Professional Services