Report Prepared by: John Ainsworth, Temporary Senior Engineer, Engineering Dept.
Title
SUBJECT: Award Bid to Tim Paxin’s Pacific Excavation for the Traffic Signal Loop Detection Installation, Project 113005
REPORT IN BRIEF
Consider awarding a construction contract to Tim Paxin’s Pacific Excavation in the amount of $206,247.00 for the Traffic Signal Loop Detection Installation at four locations within the city limits of Merced.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the Traffic Signal Loop Detection Installation, Project 113005 to Tim Paxin’s Pacific Excavation of Elk Grove, California, in the amount of $206,247.00; and,
B. Authorizing the City Manager or Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and,
C. Authorizing the Finance Officer to make necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2017-18 Adopted Budget.
DISCUSSION
The work to be done consists, in general, of the installation of loop detection at four intersections. The locations are Yosemite Avenue at McKee Avenue; Loughborough Drive at Olive Avenue; Yosemite Avenue at Perch Lane; and Ironstone Drive at “M” Street.
These intersections are currently equipped with a Solo camera system. Project scope also includes the removal and salvaging of the Solo camera system to reuse as back-up/replacement for other intersections. Other project related work to include (but not limited to) the addition of conduits for the loop detection, detector cards, pull boxes, detector handhole, etc. The work will take place within the city limits.
Staff and Professional Consultant prepared plans and specifications, and the project was advertised for bids. Bids were opened on March 8, 2018, with the following results:
1. Tim Paxin’s Pacific Excavation, Inc. (Elk Grove, CA) $ 206,247.00
2. Traffic Loops Crackfilling, Inc. (Anaheim, CA) $ 258,245.00
3. Collins Electrical (Stockton, CA) $ 232,585.00
The engineer’s estimate for construction was $215,000.00.
The following is the proposed budget for the project:
|
Construction |
$ 206,247.00 |
|
Contingency |
$ 20,625.00 |
|
Engineering, Testing & Inspection |
$ 15,469.00 |
|
TOTAL: |
$ 242,341.00 |
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project and account 450-1104-637.65-00-113005 contains sufficient funding to complete the project.
ATTACHMENTS
1. Location Map
2. Bid Results
3. Construction Contract