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File #: 18-346    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 7/2/2018 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 7/16/2018 Final action: 7/16/2018
Title: SUBJECT: Contract for 3-Year Lease for McCombs Youth Center with Boys and Girls Club of Merced REPORT IN BRIEF Considers approving a 3-year lease agreement with The Boys and Girls Club of Merced for the McCombs Youth Center for $35,000 per Fiscal Year. RECOMMENDATION City Council - Adopt a motion approving the 3-year lease agreement with the Boys and Girls Club of Merced; and, authorizing the City Manager or Assistant City Manager to execute the necessary documents.
Attachments: 1. McCombs FY 18 19 Lease Agreement.pdf

 

Report Prepared by: Jennifer Meissonnier, Recreation Supervisor, Parks and Recreation

 

Title

SUBJECT: Contract for 3-Year Lease for McCombs Youth Center with Boys and Girls Club of Merced

 

REPORT IN BRIEF

Considers approving a 3-year lease agreement with The Boys and Girls Club of Merced for the McCombs Youth Center for $35,000 per Fiscal Year.

 

RECOMMENDATION

City Council - Adopt a motion approving the 3-year lease agreement with the Boys and Girls Club of Merced; and, authorizing the City Manager or Assistant City Manager to execute the necessary documents.

 

Body

ALTERNATIVES

1.  Approve, as recommended by staff; or,
2.  Approve, subject to other than recommended by staff; or,
3.  Deny; or,
4.  Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5.  Continue to a future meeting (date and time to be specified in the motion).

 

AUTHORITY

Charter of the City of Merced, Section 200.

 

CITY COUNCIL PRIORITIES

As provided for in the 2018-19 Adopted Budget

 

DISCUSSION

The City of Merced’s Parks and Recreation Department and the Boys and Girls Club of Merced County have worked together since the 1990’s to provide recreation services to the City's youth. The City has supported the Boys and Girls Club with funds, facilities, staff expertise, and equipment. The mission of the Boys and Girls Club of Merced County is to “inspire and enable all young people, especially those who need us most to realize their full potential as productive, responsible and caring citizens.”

 

On December 2, 2013, the City Council approved a 5-year lease between The City and The Boys and Girls Club of Merced for the operation of the McCombs Youth Center. The lease agreement included monthly funding reimbursement of $2,916.66 per month to offset expenses for repairs, maintenance and utilities. This 3-year agreement continues the same funding structure, allocating $35,000 for fiscal year 2018-19. 

 

The center will be available for Boys and Girls Club programming Monday through Friday, from 3 p.m. to 7 p.m. at minimum. Services include but are not limited to: recreation, academic programs, and drop-in programs. Services will be low cost, and no youth will be turned away due to inability to pay.

 

The City shall have use of the building for a minimum of 400 hours a year, which may be used Monday through Friday and as needed on Saturday and Sunday for the operation of its recreational basketball leagues, without displacing a previously scheduled youth activity. Other joint uses shall be decided upon by mutual agreement.

 

IMPACT ON CITY RESOURCES

Funding for this agreement is available in the FY 2018-19 adopted budget under account 024-1201-542.17-00.

 

ATTACHMENTS

1.  McCombs FY 18 19 Lease Agreement