Report Prepared by: John Ainsworth, Temporary Senior Engineer, Engineering Dept.
Title
SUBJECT: Rejecting all Bids for the Yosemite Avenue Corporation Yard Satellite (Leaf Collection Site), Project No. 116017
REPORT IN BRIEF
Consider rejecting all of the bids for the Yosemite Avenue Corporation Yard Satellite (Leaf Collection Site) due to insufficient project funding.
RECOMMENDATION
City Council - Adopt a motion rejecting all bids for the Yosemite Avenue Corporation Yard Satellite (Leaf Collection Site), Project 116017 due to insufficient project funding and directing staff to re-advertise the project after reduction of project scope.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Deny; or,
3. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.
DISCUSSION
The scope of work consists of the demolition, clearing, and grubbing of an existing rock sales yard to install the improvements for a City-operated Corporation Yard Satellite to include fleet services and refuse and leaf collection services to enhance existing services for the City and residents.
Staff prepared construction plans and specifications, and the project was advertised for bids. Bids were opened on July 10, 2018, with the following results:
1. Rolfe Construction Company (Atwater, CA) $ 1,207,216.50
2. Smith Construction Company, Inc. (Fresno, CA) $ 1,644,713.67
The bid amounts that were received from the contractors were higher than what was budgeted for in FY 2018-19. For this reason, staff is requesting Council to reject all bids. Staff will be evaluating the best option to reduce the scope of work for the project while maintaining essential functions at that site and will be rebidding the project as...
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