Report Prepared by: Michael Machado, GIS Coordinator - Public Works
Title
SUBJECT: Approval of Small Government Enterprise License Agreement (SG-ELA) with Environmental Systems Research Institute, Inc., (Esri), and Waiver of the Competitive Bidding Requirement (Sole Source)
REPORT IN BRIEF
Considers entering into a three-year agreement with Environmental Systems Research Institute, Inc., (Esri) for GIS software licenses and maintenance.
RECOMMENDATION
City Council - Adopt a motion waiving the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code for the Sole Source Purchase of software licenses and maintenance; and, authorizing the City Manager or Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions outlined by Council; or,
3. Deny; or
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Charter of the City of Merced, Section 200; Merced Municipal Code Section 3.04.210 - Exemptions for Competitive Bidding.
CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.
DISCUSSION
Background
Several divisions within the Public Works Department have expanded their use of the Esri GIS platform. Examples include field crews using the Esri Collection Application to log work completed in the field. The Trees Division uses the software to catalogue tree data, including locations of newly planted trees and condition of existing trees. The Sewer/Storm Drains divisions also use the field software to log inspections and schedule maintenance activities. Other divisions, including Water and Water Quality Control are actively developing the software to meet their needs in the field.
Due to an increase in use and interest, the current Esri GIS platform cannot support the needs of the City. Therefore, in order to meet future needs, more Esri GIS software licensing...
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