Report Prepared by: Michael Machado, GIS Coordinator
Title
SUBJECT: Approval of Agreement with Pictometry International Corporation in the Amount of $41,846 to Provide Digital Aerial Photography Services and the Attendant Licensed Software
REPORT IN BRIEF
Considers approving an agreement with Pictometry International Corporation in the amount of $41,846 to provide digital aerial photography services and licensed software for the use of the imagery and includes approving a waiver of the competitive bidding requirement under the exemption set forth in Merced Municipal Code section 3.04.210 for professional services and authorizes the execution of the Agreement.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the competitive bidding requirements based on the exemption for professional services pursuant to Section 3.04.210 of the Merced Municipal Code; and,
B. Approving the Agreement with Pictometry International Corporation, in the amount of $41,846, to provide digital aerial photography services and licensed software; and,
C. Authorizing the City Manager or Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff;
2. Approve, subject to specific considerations;
3. Refer to staff for reconsideration of specific items;
4. Continue to a future meeting date;
5. Deny.
AUTHORITY
Merced Municipal Code (MMC), Chapter 3.04 Purchasing System, Article III - Purchases Over Twenty-Five Thousand Dollars; MMC Section 3.04.210 - Exemptions for Competitive Bidding; and City of Merced Charter Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.
DISCUSSION
The current City of Merced aerial imagery is from 2014. Over the past four years there have been significant changes in the appearance of the City due to growth. The existing aerial imagery has become outdated and no longer meets the needs of City staff.
The aerial imagery will help to enhance the City’s GIS program, as well as directly benefit the various departments utilizing the GIS system. For example, the Police and Fire Departments will have access to updated incident sites, crime scenes, and tactical planning. The Public Works and Engineering Departments will be able to identify manholes, streetlights, traffic signals, etc., and Development Services will be able to use the updating imagery for land use and building permit application review. In addition, Economic Development can better show availability of development sites in marketing materials.
Pictometry International Corporation has performed this specialized service for the City of Merced for the 2008 and 2014 aerial flyovers. Staff is requesting to waive the competitive bidding requirement set forth in Merced Municipal Code section 3.04.210 in order for this specialized service to be performed. The vendor agreement has been approved as to form by the City Attorney’s Office.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed. The total cost of the agreement will be split $20,923 for two consecutive years. Funding for the current year is available within the following department budgets: Public Works (Administration, Refuse, Streets, Sewer, Storm Drains, and Water), Police, Fire, Code Enforcement, Development Services, and Economic Development. Funding for the second year of the agreement will be budgeted for in the FY 2019/2020 budget.
|
Department |
Account Line |
FY 18/19 Cost |
FY 19/20 Cost |
|
Airport |
561-1303-562-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Economic Development |
001-2002-572-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Engineering |
017-0803-532-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Fire |
001-0901-522-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Housing |
070-1301-552-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Inspection Services |
017-0805-512-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Planning |
017-0804-532-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Police |
001-1003-522-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Police-Code Enforcement |
001-1005-522-17-00 |
$ 1,400.00 |
$ 1,400.00 |
|
Public Works-Admin |
029-1102-532-17-00 |
$ 3,896.00 |
$ - |
|
Public Works-Refuse |
558-1112-532-17-00 |
$ 172.00 |
$ 1,400.00 |
|
Public Works-Sewer |
553-1108-532-17-00 |
$ 909.00 |
$ 1,841.00 |
|
Public Works-Storm Drain |
553-1114-532-17-00 |
$ 1,705.00 |
$ 1,841.00 |
|
Public Works-Streets |
022-1104-532-17-00 |
$ 1,082.00 |
$ 1,400.00 |
|
Public Works-Water |
557-1106-532-17-00 |
$ 559.00 |
$ 1,841.00 |
|
|
Subtotal: |
$ 20,923.00 |
$ 20,923.00 |
ATTACHMENTS
1. Agreement