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File #: 18-657    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 12/18/2018 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 1/22/2019 Final action: 1/22/2019
Title: SUBJECT: Award of Bid and Approval of Agreement with FBD Vanguard Construction in the Amount of $331,434.65 for City Project No. 118028 - CDBG John Muir Sidewalks on 25th Street, from I to K Streets REPORT IN BRIEF Considers awarding a bid and approving an agreement in the amount of $331,434.65 with FBD Vanguard Construction for the Community Development Block Grant (CDBG) John Muir Sidewalks on 25th Street, from I to K Streets. RECOMMENDATION City Council - Adopt a motion: A. Awarding a bid and approving an agreement with FBD Vanguard Construction in the amount of $331,434.65 for the Community Development Block Grant (CDBG) John Muir Sidewalks on 25th Street, from I to K Streets, Project No. 118028; and, B. Approving change orders not to exceed $33,143.47 (10% of the project cost); and, C. Authorizing the City Manager or the Assistant City Manager to execute the necessary documents.
Attachments: 1. Location Map, 2. Bid Results.pdf, 3. Construction Contract, 4. Interdepartmental Cooperative Agreement

 Report Prepared by: Sanaz Nozariamini, Engineering Technician III, Engineering Division

 

Title

SUBJECT: Award of Bid and Approval of Agreement with FBD Vanguard Construction in the Amount of $331,434.65 for City Project No. 118028 - CDBG John Muir Sidewalks on 25th Street, from I to K Streets

 

REPORT IN BRIEF

Considers awarding a bid and approving an agreement in the amount of $331,434.65 with FBD Vanguard Construction for the Community Development Block Grant (CDBG) John Muir Sidewalks on 25th Street, from I to K Streets.

 

RECOMMENDATION

City Council - Adopt a motion:

 

A.  Awarding a bid and approving an agreement with FBD Vanguard Construction in the amount of $331,434.65 for the Community Development Block Grant (CDBG) John Muir Sidewalks on 25th Street, from I to K Streets, Project No. 118028; and,

 

B.  Approving change orders not to exceed $33,143.47 (10% of the project cost); and,

 

C.  Authorizing the City Manager or the Assistant City Manager to execute the necessary documents.

 

Body

ALTERNATIVES

1.  Approve, as recommended by staff; or,

2.  Reject all bids and direct Staff to rebid the project; or,

3.  Continue to a future meeting (date and time to be specified in the motion).

 

AUTHORITY

Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.

 

CITY COUNCIL PRIORITIES

As provided for in the 2018-19 Adopted Budget.

 

DISCUSSION

The work to be done consists, in general, of sidewalk modifications and two safe crossing bulb-outs with five (5) ADA accessible curb ramps, installation of a raised crosswalk table (speed table) with additional safety signage, removing and replacing of valley gutter, and removing and replacing of curb and gutter.

 

Staff prepared construction plans and specifications for bid.  The project was advertised for bids in October 2018 in the Merced Business Journal.  On November 15, 2018 the bid was open and Staff received bids from seven (7) contractors. Bid results are as follows:

 

1.  Phase 1 Construction (Atwater, CA)

$     314,365.00

2.  FBD Vanguard Construction (Livermore, CA)

$     331,434.65

3.  Taylor Backhoe (Merced, CA)

$     361,969.32

4.  Avison Construction (Madera, CA)

$     375,952.00

5.  George Reed, Inc. (Modesto, CA)

$     385,490.00

6.  Rolfe Construction, Co. (Atwater, CA)

$     413,645.00

7.  California Highway Construction (Concord, CA)

$     418,200.00

 

The lowest bidder was Phase 1 Construction; however, Phase 1 Construction failed to submit necessary good faith documentation in a timely manner required in the construction specification.  For this reason Phase 1 Construction of Atwater is considered a non-responsive bidder. Because Phase 1 Construction is considered a non-responsive bidder, staff is recommending the next lowest bidder FBD Vanguard Construction of Livermore, California.

 

The following is the proposed budget for the project:

Construction

$     331,434.65

Contingency

$       33,143.47

Engineering, Testing & Inspection

$       16,571.73

Housing Monitoring & Mgmt Fee

$       18,438.90

Total:

$     399,588.75

 

HISTORY AND PAST ACTIONS

On September 22, 2017, the City of Merced Housing Division received funds in the amount of $184,389 from the United States Government under Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-383 (B-17-MC-06-0044) under the Community Development Block Grant (CDBG) and administered by the U.S. Department of Housing and Urban Development (HUD) (14.218-Entitlement Grant).

 

On December 4, 2017, the City of Merced Engineering and Housing Divisions entered into an Interdepartmental Cooperative Agreement in the amount of $184,389 to achieve the CDBG national objective of improving a low-and moderate-income area, to coordinate project tasks, and to utilize the CDBG funds towards construction of ADA ramps near John Muir School.

 

IMPACT ON CITY RESOURCES

This project was established as a Capital Improvement and funding is available within Project 118028.  This Project is funded by Community Development Block Grant (CDBG) Funds, Measure V Funds, and Local Transportation Funds.

 

ATTACHMENTS

1.  Location Map

2.  Bid Results

3.  Construction Contract

4.  Interdepartmental Cooperative Agreement