Report Prepared by: Joel Svendsen, P.E., Associate Engineer, Engineering Division
Title
SUBJECT: Award of Bid and Approval of Agreement with Rolfe Construction Company in the Amount of $351,922 for City Project No. 118027 - CDBG Rivera Bike Path-G Street Ramps; and Approval of Amended Interdepartmental Cooperative Agreement Between the City of Merced Engineering Division and Housing Division
REPORT IN BRIEF
Considers awarding a bid and approving an agreement in the amount of $351,922 with Rolfe Construction Company for the Community Development Block Grant (CDBG) Rivera Bike Path-G Street Ramps; and approve amended Interdepartmental Cooperative Agreement between the City of Merced Engineering and Housing Divisions.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding a bid and approving an agreement with Rolfe Construction Company in the amount of $351,922 for the Community Development Block Grant (CDBG) Rivera Bike Path-G Street Ramps, Project No. 118027; and,
B. Authorizing the City Manager or the Assistant City Manager to execute the necessary documents, to approve change orders not to exceed $35,192.20 (10% of the project cost); and,
C. Approving an amended Interdepartmental Cooperative Agreement listing grant award from $284,633 to $315,417 between the City of Merced Engineering and Housing Divisions; and,
D. Authorizing the Finance Officer to make the necessary budget adjustments.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.
DISCUSSION
The work to be done consists, in general, of installing ADA curb ramps on Buena Vista Drive and connecting the bike path along the east edge of the school down south to the Rascal Bike Path. The proposed work will include, but not be limited to: sidewalk modifications and two safe crossing bulb-outs with ADA accessible curb ramps at the intersection of Buena Vista Drive and the pedestrian/bike path to the east of Rivera Middle School. A raised median with additional safety signage will also be installed. Also, provide ADA curb ramps to connect sidewalks along G Street at the intersections of 9th, 11th, 12th, and 13th Streets. A total of 14 curb ramps to be installed.
Staff prepared plans and specifications, and the project was advertised for bids in October 2018. Bids were opened on November 15, 2018, with the following results:
|
1. Rolfe Construction Company (Atwater, CA) |
$ 351,922.00 |
|
2. Avison Construction (Madera, CA) |
$ 355,156.00 |
|
3. George Reed, Inc. (Modesto, CA) |
$ 362,048.00 |
|
4. California Highway Construction (Concord, CA) |
$ 362,625.00 |
|
5. Taylor Backhoe (Merced, CA) |
$ 362,922.69 |
The following is the proposed budget for the project:
|
Construction |
$ 351,922.00 |
|
Contingency |
$ 35,192.20 |
|
Engineering, Testing & Inspection |
$ 17,596.10 |
|
Housing Monitoring & Mgmt Fee |
$ 31,541.70 |
|
Total: |
$ 436,252.00 |
Housing Staff was successful in requesting additional CDBG funding to cover the proposed project budget by another $30,784. The Interdepartmental Cooperative Agreement originally listed the grant award for $284,633. The agreement was amended to include the increase in grant award, totaling $315,417.
History and Past Actions
On September 22, 2017, the City of Merced Housing Division received funds in the amount of $284,633 from the United States Government under Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-383 (B-17-MC-06-0044) under the Community Development Block Grant (CDBG) and administered by the U.S. Department of Housing and Urban Development (HUD) (14.218-Entitlement Grant).
On December 4, 2017, the City of Merced Engineering and Housing Divisions entered into an Interdepartmental Cooperative Agreement in the amount of $284,633 to achieve the CDBG national objective of improving a low-and moderate-income area, to coordinate project tasks, and to utilize the CDBG funds towards improvements to various sidewalk and ADA ramps near Rivera Elementary/Middle School and on G Street - between Childs Avenue and 13th Street.
In November 2018, after bid opening, the lowest and responsive bidder was selected. Engineering Staff determined that more funding to cover the proposed construction budget was necessary. Housing Staff was successful in requesting more funding from the United States Department of Housing and Urban Development (HUD) by an additional $30,784. The Interdepartmental Cooperative Agreement was amended to include the additional amount, tallying the grant award to $315,417.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project funded by Community Development Block Grant (CDBG) Funds and Measure V Funds. There is sufficient funding to complete the project once the amended Interdepartmental Cooperative Agreement is approved.
ATTACHMENTS
1. Location Map
2. Bid Results
3. Construction Contract
4. Amended Interdepartmental Cooperative Agreement