Share to Facebook Share to Twitter Bookmark and Share
File #: 19-073    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 1/31/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 3/18/2019 Final action: 3/18/2019
Title: SUBJECT: Award of Bid and Approval of Construction Agreement with Rolfe Construction Company in the Amount of $968,802 for the Re-Bid of the Yosemite Avenue Leaf Collection Site, Project No. 116017 REPORT IN BRIEF Considers awarding a bid and approving an agreement in the amount of $968,802 with Rolfe Construction Company for City Project No. 116017 - Yosemite Avenue Leaf Collection Site. RECOMMENDATION City Council - Adopt a motion: A. Awarding the Yosemite Avenue Leaf Collection Site, Project 116017 to Rolfe Construction Company of Atwater, Ca, in the amount of $968,802.00; and, B. Authorizing the City Manager or the Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and, C. Authorizing the Finance Director to make necessary budget adjustments.
Attachments: 1. Location Map, 2. Bid Results.pdf, 3. Construction Contract

 Report Prepared by: John Ainsworth, Temporary Senior Engineer, Engineering Division

 

Title

SUBJECT: Award of Bid and Approval of Construction Agreement with Rolfe Construction Company in the Amount of $968,802 for the Re-Bid of the Yosemite Avenue Leaf Collection Site, Project No. 116017

 

REPORT IN BRIEF

Considers awarding a bid and approving an agreement in the amount of $968,802 with Rolfe Construction Company for City Project No. 116017 - Yosemite Avenue Leaf Collection Site.

 

RECOMMENDATION

City Council - Adopt a motion:

 

A.  Awarding the Yosemite Avenue Leaf Collection Site, Project 116017 to Rolfe Construction Company of Atwater, Ca, in the amount of $968,802.00; and,

 

B.  Authorizing the City Manager or the Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and, 

 

C.  Authorizing the Finance Director to make necessary budget adjustments.

 

Body

ALTERNATIVES

1.  Approve, as recommended by staff; or,

2.  Reject all bids and direct Staff to rebid the project; or,

3.  Continue to a future meeting (date and time to be specified in the motion).

 

AUTHORITY

Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.

 

CITY COUNCIL PRIORITIES

As provided for in the 2018-19 Adopted Budget.

 

DISCUSSION

The work to be done consists, in general, of the demolition, clearing and grubbing of an existing rock sales yard and to install the improvements for a City operated street sweeping/leaf collection transfer site.

 

Items include the removal of concrete, asphalt paving, concrete bins, removal of septic system, fencing, and the installation of new fencing, concrete pads, a street sweeper dump structure, asphalt paving, water, sewer and storm drain improvements.

 

Staff revised the plans and specifications, reducing the project scope, and the project was re-advertised for bids in December 2018. Bid proposals were opened on January 15, 2019, with the following results:

 

1. Rolfe Construction Company (Atwater, CA)

$      968,802.00

2. Avison Construction, Inc. (Madera, CA)

$      991,023.00

3. Hobbs Construction, Inc. (Friant, CA)

$   1,046,775.00

4. Harris Builders, Inc. (Hilmar, CA)

$   1,068,192.75

5. Dirt Dynasty, Inc. (Farmington, CA)

$   1,073,348.50

6. W.M. Lyles Co. (Fresno, CA)

$   1,188,539.00

 

The engineer’s estimate for construction was $ 890,620.00.

 

The following is the proposed budget for the project:

Construction

$     968,802.00

Contingency

$       96,880.20

Engineering, Testing & Inspection

$       29,064.06

TOTAL:

$  1,094,746.26

 

History and Past Actions

 

In June 2018, the project was originally advertised for bidding.

 

On July 10, 2018, bid proposals were opened. The lowest bidder was Rolfe Construction Company with a bid proposal of $1,207,216.50.

 

On September 4, 2018, Council approved staff’s recommendation of rejecting all bids for the Yosemite Avenue Leaf Collection Site due to insufficient funding and directed staff to re-advertise the project after reducing the project scope.

 

IMPACT ON CITY RESOURCES

This project was established as a Capital Improvement Project and accounts 553-1108-637.65-00-116017, 558-1112-637.65-116017, and 670-1103-637.65-00-116017 contain sufficient funding to complete the project.

 

ATTACHMENTS

1.  Location Map

2.  Bid Results

3.  Construction Contract