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File #: 19-099    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 2/15/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 3/18/2019 Final action: 3/18/2019
Title: SUBJECT: Approval of Consulting and Professional Services Contracts with Benchmark Engineering, Inc., BKF Engineers, Carollo Engineers, Golden Valley Engineering, Interwest Consulting Group, Michael K. Nunley & Associates, Precision Civil Engineering, Inc., Quad Knopf, Inc., and VVH Consulting Engineers to Provide Design and Engineering Support Services for the City's Capital Improvement Projects at the Rates Not to Exceed the Consultant Hourly Rates Listed within Attachment B of Each Respective Agreement for the Contract Period Ending June 30, 2022 REPORT IN BRIEF Considers approving multiple Consulting and Professional Services Contracts for engineering and design services for the City's Capital Improvement Projects. The services provided under these agreements will be funded from individual Capital Improvement Project budgets as the projects occur through the contract period ending June 30, 2022, at the hourly rates set forth in Attachment B of each respective agreement. RECOMME...
Attachments: 1. Contract Form, 2. Scope of Work - Benchmark Engineering, 3. Scope of Work - BKF Engineers, 4. Scope of Work - Carollo Engineers, 5. Scope of Work - Golden Valley Engineering, 6. Scope of Work - Interwest Consulting, 7. Scope of Work - MKN and Associates, 8. Scope of Work - Precision Engineering, 9. Scope of Work - Quad Knopf, 10. Scope of Work - VVH Consulting

 

Report Prepared by: Ken Elwin, PE, Director of Public Works / Acting City Engineer

 

Title

SUBJECT: Approval of Consulting and Professional Services Contracts with Benchmark Engineering, Inc., BKF Engineers, Carollo Engineers, Golden Valley Engineering, Interwest Consulting Group, Michael K. Nunley & Associates, Precision Civil Engineering, Inc., Quad Knopf, Inc., and VVH Consulting Engineers to Provide Design and Engineering Support Services for the City’s Capital Improvement Projects at the Rates Not to Exceed the Consultant Hourly Rates Listed within Attachment B of Each Respective Agreement for the Contract Period Ending June 30, 2022

 

REPORT IN BRIEF

Considers approving multiple Consulting and Professional Services Contracts for engineering and design services for the City’s Capital Improvement Projects. The services provided under these agreements will be funded from individual Capital Improvement Project budgets as the projects occur through the contract period ending June 30, 2022, at the hourly rates set forth in Attachment B of each respective agreement.

 

RECOMMENDATION

City Council - Adopt a motion approving the Consulting and Professional Services Agreements, for a contract period ending June 30, 2022, with Benchmark Engineering, Inc., BKF Engineers, Carollo Engineers, Golden Valley Engineering, Interwest Consulting Group, Michael K. Nunley & Associates, Precision Civil Engineering, Inc., Quad Knopf, Inc., and VVH Consulting Engineers, for professional engineering design services.

 

Body

ALTERNATIVES

1.  Approve as recommended by staff;

2.  Approve subject to conditions outlined by Council;

3.  Refer to staff for reconsideration of specific items;

4.  Continue to a future meeting;

5.  Deny.

 

AUTHORITY

City of Merced Charter Section 200, Powers.

 

DISCUSSION

The Engineering Department has issued a Request for Qualification (RFQ) for qualified firms to provide professional engineering services, including Plan Checking, Civic Design, Surveying, Geotechnical, and Traffic Engineering.  The RFQ allowed vendors to propose on one or more of the five core services.  In response to the RFQ, the City received a total of 14 proposals for various services.

 

It is staff’s intention to execute separate contracts for “design” work (including Civic Design, Surveying, Geotechnical, and Traffic Engineering) and plan checking” services.  A separate item will be brought to Council at a future meeting for approval of “plan checking” contracts. 

 

With the multiple current vacancies, the Engineering Department does not have sufficient staffing to provide the necessary design services for Capital Improvement Projects.  At this time, staff is proposing to approve agreements with nine (9) vendors to provide design related services, including Civil Design, Surveying, and Traffic Engineering.   Due to current department needs and variation in scope for future projects in respects to geotechnical work, it is staff’s recommendation to not move forward with consulting contracts for Geotechnical Services at this time.

 

The proposed scope for each respective consultant is attached (Attachments 2 through 10).

 

IMPACT ON CITY RESOURCES

Funding for these contracts will come from individual Capital Improvement Projects as the projects occur.  In the event funding is not available in the project budget, the contract(s) would be brought back to City Council for approval.

 

ATTACHMENTS

1.  Contract Form

2.  Scope of Work - Benchmark Engineering, Inc.

3.  Scope of Work - BKF Engineers

4.  Scope of Work - Carollo Engineers

5.  Scope of Work - Golden Valley Engineering

6.  Scope of Work - Interwest Consulting

7.  Scope of Work - Michael K Nunley & Associates (MKN)

8.  Scope of Work - Precision Civil Engineering

9.  Scope of Work - Quad Knopf, Inc.

10.  Scope of Work - VVH Consutling Engineers