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File #: 19-100    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 2/15/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 3/18/2019 Final action: 3/18/2019
Title: SUBJECT: Approval of Supplemental Appropriations / Budget Modifications Totaling $300,000 for Fuel Fund Shortages from Various Division Budgets to Fund 670-Fleet Management Vehicle Fuel Expense Account to Cover the Funding Shortage Through June 30, 2019 REPORT IN BRIEF Considers transferring $300,000 from various divisions to the Fund 670-Fleet Management Vehicle Fuel expense account to cover the funding shortage through June 30, 2019. RECOMMENDATION City Council - Adopt a motion approving the transfer of $300,000 from various divisions to Fleet Fund 670 and appropriating the same to Vehicle Fuel expense account 670-1103-532.33-00 and authorizing the Finance Officer to make the necessary budget adjustments.

Report Prepared by: Wally Broughton, Public Works Manager - Operations

Title
SUBJECT: Approval of Supplemental Appropriations / Budget Modifications Totaling $300,000 for Fuel Fund Shortages from Various Division Budgets to Fund 670-Fleet Management Vehicle Fuel Expense Account to Cover the Funding Shortage Through June 30, 2019

REPORT IN BRIEF
Considers transferring $300,000 from various divisions to the Fund 670-Fleet Management Vehicle Fuel expense account to cover the funding shortage through June 30, 2019.

RECOMMENDATION
City Council - Adopt a motion approving the transfer of $300,000 from various divisions to Fleet Fund 670 and appropriating the same to Vehicle Fuel expense account 670-1103-532.33-00 and authorizing the Finance Officer to make the necessary budget adjustments.

Body
ALTERNATIVES
1. Approve, as recommended by staff;
2. Refer to staff for reconsideration of specific items;
3. Continue to a future meeting;
4. Deny.

AUTHORITY
Charter of the City of Merced, Section 1105.

DISCUSSION
The original requested Fiscal Year 2018/2019 Fuel Budget totaled $1,230,678. However, due to the difference in estimated versus actual available fund balance at the end of Fiscal Year 2017-18, the fuel account was reduced to $950,166. Staff attempted to work with the available budget; unfortunately, due to actual fuel consumption amongst the 490 vehicles in the City's Fleet, including core services of Police, Fire, and Refuse, an additional $300,000 is needed in order to purchase fuel through the end of the Fiscal Year.

IMPACT ON CITY RESOURCES
Transfers from the following divisions, in the following amounts, will be necessary in a total amount of $300,000. The Finance Department has verified there is sufficient funding within each department's FY 2018-19 approved budget to cover the transfer. Amounts shown below are calculated using each respective division's anticipated fuel consumption based on current usage.

Department
Amount
Airport
$ ...

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