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File #: 19-124    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 3/6/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 4/1/2019 Final action: 4/1/2019
Title: SUBJECT: Approval of Software Service Agreement with OpenGov, Inc. in the Amount of $9,500 per Year for a Term of Five Years for an Amount Not to Exceed $47,500 to Renew the Use of the Existing Online Financial Reporting Transparency Tool REPORT IN BRIEF Considers approving a 5-year software service agreement with OpenGov, Inc. for Governmental Transparency and Citizen Engagement. RECOMMENDATION City Council - Adopt a motion approving a software service agreement with OpenGov, Inc. in the amount of $9,500 per year and not to exceed $47,500 for five years and authorizing the City Manager or the Assistant City Manager to execute all necessary documents.
Attachments: 1. Renewal contract, 2. Original contract

Report Prepared by: Faye S. Law, Accountant III, Finance
Title
SUBJECT: Approval of Software Service Agreement with OpenGov, Inc. in the Amount of $9,500 per Year for a Term of Five Years for an Amount Not to Exceed $47,500 to Renew the Use of the Existing Online Financial Reporting Transparency Tool

REPORT IN BRIEF
Considers approving a 5-year software service agreement with OpenGov, Inc. for Governmental Transparency and Citizen Engagement.

RECOMMENDATION
City Council - Adopt a motion approving a software service agreement with OpenGov, Inc. in the amount of $9,500 per year and not to exceed $47,500 for five years and authorizing the City Manager or the Assistant City Manager to execute all necessary documents.

Body
ALTERNATIVES
1. Approve as recommended by staff; or
2. Approve subject to modification as directed by City Council; or
3. Refer to Staff for reconsideration of specific items; or
4. Deny.

AUTHORITY
Chapter of the City of Merced, Section 200
Merced Municipal Code Section 3.04

CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.

DISCUSSION
In fiscal year 2014-15, the City Council provided direction to staff of the Council's intention to promote transparency and encourage citizen engagement by providing a financial tool to be available to the public for review of actual and budgeted revenues and expenditures. The City of Merced contracted with OpenGov, Inc. to use its software service, which was launched on the City's website and can be accessed by interested parties, who can view the city's financial data in a variety of ways.

The current contract with OpenGov, Inc. was for five years and will expire on 6/30/19. In order to continue to provide the financial data on the City's website the contract requires renewal. The original contract was for $9,500 per year. OpenGov, Inc has agreed to renew the agreement with no increase to the cost of service for the next five years.

IMPACT ON CITY RESOURCES
The cost of the...

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