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File #: 19-034    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 3/21/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 4/15/2019 Final action: 4/15/2019
Title: SUBJECT: Approval of a Three-Year Agreement with CDW Government, LLC, for a Microsoft Enterprise Agreement Which Includes the Purchase of Software Licenses, Upgrades and Technical Support Beginning April 29, 2019, for an Annual Cost of $162,054.90; Authorization to Waive the Competitive Bidding Requirement Based on a Cooperative Purchase Through the County of Riverside REPORT IN BRIEF Considers the approval of a three-year agreement with CDW Government, LLC, for the purchase of Microsoft Software licenses and upgrades, as well as technical support for an annual cost of $162,054.90. Also considers waiving the competitive bidding requirement set forth in Merced Municipal Code section 3.04.210 based on a cooperative purchasing agreement through the County of Riverside. RECOMMENDATION City Council - Adopt a motion: A. Waiving the City's competitive bid requirements as stated in Section 3.04.210 of the Merced Municipal Code; and, B. Approving a three-year agreement with CDW- Gover...
Attachments: 1. EA Amendment (D-7.5%).pdf, 2. Master EA Agreement.pdf, 3. Signature Form.pdf, 4. RFQ Notice of Intent to Award, 5. City of Merced EA Renewal Enrollment Form.pdf, 6. City of Merced EA Renewal Signature Form.pdf, 7. City of Merced renewal DTF.pdf, 8. City of Merced renewal PSF_FINAL.pdf, 9. City of Merced EA Renewal Quote_3.15.19.pdf

Report Prepared by: Jamie Wright, IT Manager, Information Technology Department

Title
SUBJECT: Approval of a Three-Year Agreement with CDW Government, LLC, for a Microsoft Enterprise Agreement Which Includes the Purchase of Software Licenses, Upgrades and Technical Support Beginning April 29, 2019, for an Annual Cost of $162,054.90; Authorization to Waive the Competitive Bidding Requirement Based on a Cooperative Purchase Through the County of Riverside

REPORT IN BRIEF
Considers the approval of a three-year agreement with CDW Government, LLC, for the purchase of Microsoft Software licenses and upgrades, as well as technical support for an annual cost of $162,054.90. Also considers waiving the competitive bidding requirement set forth in Merced Municipal Code section 3.04.210 based on a cooperative purchasing agreement through the County of Riverside.

RECOMMENDATION
City Council - Adopt a motion:

A. Waiving the City's competitive bid requirements as stated in Section 3.04.210 of the Merced Municipal Code; and,

B. Approving a three-year agreement with CDW- Government LLC, for Microsoft Enterprise Agreement "EA" software licensing, upgrades, and technical support for the City's personal computers and servers; and,

C. Authorizing the City Manager or the Assistant City Manager to execute all necessary documents.

Body
ALTERNATIVES
1. Adopt the motion as recommended; or,
2. Decline to award contract; or,
3. Refer to staff with direction.

AUTHORITY
Bidding for items over $31,000.00 may be waived with the approval of the City Council under Merced Municipal Code Article III of Title 3, Chapter 3.04, Section 3.04.210. Waivers may be authorized for, but are not limited to, cooperative purchasing in conjunction with other governmental entities, professional services, annual service or supply agreements, or purchases necessary for standardization on particular types or equipment.

CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.

D...

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