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File #: 19-181    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 4/2/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 5/6/2019 Final action: 5/6/2019
Title: SUBJECT: Authorization to Purchase a Caterpillar Backhoe Loader from Holt of California for $120,299.59 and to Waive the Competitive Bidding Requirement to Allow the Purchase to be Made Through a Cooperative Purchasing Agreement with Sourcewell REPORT IN BRIEF Considers authorizing a waiver of the competitive bidding requirement pursuant to Merced Municipal Code section 3.04.210, to purchase a new Caterpillar Backhoe Loader from Holt of California, in the amount of $120,299.59, utilizing cooperative purchasing agreements through Sourcewell, which is formally known as the National Joint Powers Alliance (NJPA). RECOMMENDATION City Council - Adopt a motion: A. Approving the purchase of a new Caterpillar Backhoe Loader model number 420F2 for $120,299.59; and, B. Waiving the City's competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchases to be made with cooperative purchase agreements with Holt of California through Sourcew...
Attachments: 1. Holt Backhoe Quote, 2. Sourcewell Resolution of Name Change

Report Prepared by: Wally Broughton, Public Works Manager - Operations

Title
SUBJECT: Authorization to Purchase a Caterpillar Backhoe Loader from Holt of California for $120,299.59 and to Waive the Competitive Bidding Requirement to Allow the Purchase to be Made Through a Cooperative Purchasing Agreement with Sourcewell

REPORT IN BRIEF
Considers authorizing a waiver of the competitive bidding requirement pursuant to Merced Municipal Code section 3.04.210, to purchase a new Caterpillar Backhoe Loader from Holt of California, in the amount of $120,299.59, utilizing cooperative purchasing agreements through Sourcewell, which is formally known as the National Joint Powers Alliance (NJPA).

RECOMMENDATION
City Council - Adopt a motion:

A. Approving the purchase of a new Caterpillar Backhoe Loader model number 420F2 for $120,299.59; and,

B. Waiving the City's competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchases to be made with cooperative purchase agreements with Holt of California through Sourcewell, a government procurement program; and,

C. Authorizing the City Manager or the Assistant City Manager to execute any necessary documents for the purchases specified above.

Body
ALTERNATIVES
1. Approve, as recommended by staff or;
2. Approve, subject to other than recommended by (identify specific findings and/or conditions amended to be addressed in the motion) or;
3. Deny or;
4. Refer to staff for reconsideration of specific items or;
5. Continue to a future meeting (date and time to be specified in the motion);

AUTHORITY
Merced City Charter, Section 200. Municipal Code Section 3.04.210-Exemptions from competitive bidding.

CITY COUNCIL PRIORITIES
The purchase of replacement vehicles support the critical operations performed by the City's Public Works departments.

DISCUSSION
Fleet Services is requesting approval to waive the competitive bidding process for the purchase of a new Cater...

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