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File #: 19-187    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 4/4/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 6/3/2019 Final action: 6/3/2019
Title: SUBJECT: Approval of a Professional Services Agreement with LABWORKS, LLC, in the Total Amount of $174,200 Over Five (5) Years, for the Laboratory Information Management System (LIMS) at the Wastewater Treatment Plant (WWTP) Water Quality Control Laboratory REPORT IN BRIEF Consider awarding a software contract for the LIMS program for the WWTP Water Quality Control Laboratory. RECOMMENDATION City Council - Adopt a motion approving the professional services agreement with LABWORKS, LLC, in the total amount of $174,200 over a five year term, for the LIMS software program at the WWTP Water Quality Control Laboratory; and authorizing the City Manager or the Assistant City Manager to execute all necessary documents.
Attachments: 1. Professional Service Agreement, 2. Evaluation Scores
Report Prepared by: Basant Ghaleb, WWTP Laboratory Supervisor

Title
SUBJECT: Approval of a Professional Services Agreement with LABWORKS, LLC, in the Total Amount of $174,200 Over Five (5) Years, for the Laboratory Information Management System (LIMS) at the Wastewater Treatment Plant (WWTP) Water Quality Control Laboratory

REPORT IN BRIEF
Consider awarding a software contract for the LIMS program for the WWTP Water Quality Control Laboratory.

RECOMMENDATION
City Council - Adopt a motion approving the professional services agreement with LABWORKS, LLC, in the total amount of $174,200 over a five year term, for the LIMS software program at the WWTP Water Quality Control Laboratory; and authorizing the City Manager or the Assistant City Manager to execute all necessary documents.

Body
ALTERNATIVES
1. Approve, as recommend by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items; or,
5. Continue to a future meeting.

AUTHORITY
Merced Municipal Code Title 3 Article III Purchases over Thirty-one Thousand Dollars.

CITY COUNCIL PRIORITIES
As provided for in the 2018-19 Adopted Budget.

DISCUSSION
The Water Quality Control Laboratory (WQC) is currently regulated by the Environmental Laboratory Accreditation Program (ELAP). ELAP is contracting with The National Environmental Laboratory Accreditation Certification Program (NELAC), or The National Institute (TNI) for short, to perform the annual audit for recertification.

Since TNI is an environmental program that developed from the International Organization for Standardization (ISO), the Environmental Protection Agency (EPA) and ELAP are looking into adapting their standards by the year 2021, and going through great efforts to inform and train all ELAP certified laboratories on the new and improved standards before the mandatory implementation in year 2021.

The WQC laboratory has gone through a formal TNI audit in Nov...

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