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File #: 19-298    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 5/23/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 6/17/2019 Final action: 6/17/2019
Title: SUBJECT: Approval of Agreement for Landscape Maintenance Services with Green Horizon, Inc., for Turf Maintenance of all City-Owned Parks and Full Maintenance of Ray Flanagan Park, in an Annual Amount of $271,536 for a Two (2) Year Term Beginning July 1, 2019 Through June 30, 2021, with an Option to Extend the Agreement for Three (3) Additional One (1) Year Term(s) REPORT IN BRIEF Considers approving a professional services agreement with Green Horizon, Inc., for turf maintenance services at all City-owned parks and full service of Ray Flanagan Park. RECOMMENDATION City Council - Adopt a motion: A. Approving a Professional Services Agreement with Green Horizon, Inc., in the annual amount of $271,536, to provide landscape turf mowing and edging maintenance services at City-owned parks for two years, with an option to renew for a maximum of (3) three additional one-year periods, effective July 1, 2019 (subject to Council's approval of the Fiscal Year 2019/2020 budget); and, B. Aut...
Attachments: 1. Scope of Services, 2. City Park Descriptions.pdf, 3. Green Horizon Agreement.pdf

Report Prepared by: Ken Elwin, Director of Public Works

Title
SUBJECT: Approval of Agreement for Landscape Maintenance Services with Green Horizon, Inc., for Turf Maintenance of all City-Owned Parks and Full Maintenance of Ray Flanagan Park, in an Annual Amount of $271,536 for a Two (2) Year Term Beginning July 1, 2019 Through June 30, 2021, with an Option to Extend the Agreement for Three (3) Additional One (1) Year Term(s)

REPORT IN BRIEF
Considers approving a professional services agreement with Green Horizon, Inc., for turf maintenance services at all City-owned parks and full service of Ray Flanagan Park.

RECOMMENDATION
City Council - Adopt a motion:

A. Approving a Professional Services Agreement with Green Horizon, Inc., in the annual amount of $271,536, to provide landscape turf mowing and edging maintenance services at City-owned parks for two years, with an option to renew for a maximum of (3) three additional one-year periods, effective July 1, 2019 (subject to Council's approval of the Fiscal Year 2019/2020 budget); and,

B. Authorizing the City Manager or the Assistant City Manager to sign the necessary documents and execute future contract amendments.

Body
ALTERNATIVES
1. Approve as recommended by the Public Works Director; or,
2. Refer back to staff for further study; or,
3. Deny.

AUTHORITY
Professional Contractual services with an estimated value greater than $31,000, are made by written contract in accordance with Merced Municipal Code Section 3.04.120.

DISCUSSION
The Public Works Department recently invited proposals to provide landscape mowing and edging of turf at City-owned parks throughout the community and the results are as follows:

Business Name Annual Amount
Green Horizon, Inc. $271,536
CVCS $444,450
AJG Garden Service $446,525

Staff was not complacent in simply accepting the lowest proposal received. Although costs were a high priority, the following criteria were viewed as equally important, just to name a f...

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