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File #: 19-328    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 6/7/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 7/1/2019 Final action: 7/1/2019
Title: SUBJECT: Approval of a Five Year Software Maintenance Contract with Superion for Support and Hosting of the Current Enterprise Resource Planning System in the Amount of $858.910.40 with Provisions to Reduce Costs by Completing an Annual Review of Modules Migrated to the New Enterprise Resource Planning System REPORT IN BRIEF Authorize the execution of a five year software maintenance contract with Superion for support and hosting of the current enterprise resource planning software in the amount of $858.910.40 with provisions to reduce costs by completing an annual review of modules migrated to the new enterprise resource planning system. RECOMMENDATION City Council - Adopt a motion approving the agreement with Superion and authorizing the City Manager or the Assistant City Manager to execute the necessary documents including future contract amendments for cancelling select modules to reduce future maintenance and hosting costs; as well as future professional services contract amen...
Attachments: 1. Superion Annual Service Maintenance Agreement.pdf

Report Prepared by: John Cardoza, Software Analyst, Information Technology

Title
SUBJECT: Approval of a Five Year Software Maintenance Contract with Superion for Support and Hosting of the Current Enterprise Resource Planning System in the Amount of $858.910.40 with Provisions to Reduce Costs by Completing an Annual Review of Modules Migrated to the New Enterprise Resource Planning System

REPORT IN BRIEF
Authorize the execution of a five year software maintenance contract with Superion for support and hosting of the current enterprise resource planning software in the amount of $858.910.40 with provisions to reduce costs by completing an annual review of modules migrated to the new enterprise resource planning system.

RECOMMENDATION
City Council - Adopt a motion approving the agreement with Superion and authorizing the City Manager or the Assistant City Manager to execute the necessary documents including future contract amendments for cancelling select modules to reduce future maintenance and hosting costs; as well as future professional services contract amendments with Superion below the bid threshold as required.

Body
ALTERNATIVES
1. Authorize agreement as recommended by IT Department: or,
2. Refer to staff for further evaluation: or,
3. Deny.

AUTHORITY
Charter of the City of Merced, Section 200

CITY COUNCIL PRIORITIES
As provided for in the 2019-20 Adopted Budget

DISCUSSION
The City currently used an entire suite of integrated software applications provided by Superion to carry out business functions for the City. These software suites are commonly referred to as an (ERP) Enterprise Resource Planning systems. The Superion enterprise resource planning (ERP) system was built on main frame style technology that was developed in the 1960s and for the past 30 years it has run many of the City's critical business operations, including payroll, utility billing, GMBA, business licenses, building permits, Work Orders, and more. In 2014 the City tra...

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