Report Prepared by: Michelle Reid, Recreation Supervisor
Title
SUBJECT: Request by the Merced County NAACP for the Co-Sponsored Rental Rate for the Merced Senior Community Center on October 13, 2019 for its Annual Freedom Fund Banquet
REPORT IN BRIEF
Considers approving a request for the co-sponsored rate for the rental of the Merced Senior Community Center by the Merced County NAACP to hold its annual Freedom Fund Banquet on October 13, 2019.
RECOMMENDATION
City Council - Adopt a motion approving the request to rent the Merced Senior Community Center by the Merced County NAACP on October 13, 2019, at the co-sponsored rental rate.
Body
DISCUSSION
The Parks and Recreation Department received a request from the Merced County NAACP to use the Merced Senior Community Center at the co-sponsored rate on Saturday, October 13, 2019 from 5:00 PM to 10:00 PM. They will be holding their annual fundraiser banquet to raise funds for the non-profit organization. The Merced County NAACP is requesting co-sponsorship of additional two hours for set up. Seven total hours have been requested for co-sponsorship of the event.
The Merced Senior Community Center is available during the requested time and there will be no interference with regularly scheduled senior programs. There is an established co-sponsorship rate for use of the Senior Center, which will recoup all City expenses for hosting the event at our facility. The Merced County NAACP will be required to provide liability insurance regardless of which fees are approved.
The regular and co-sponsored rates for this type of event are as follows:
Regular Rate: Co-Sponsored Rate:
$300 refundable deposit $0 refundable deposit on file
$875 hourly rate ($125 per hour) $280 staff charge ($40 per hour)
$100 set up fee $0 (set up fee waived)
$366 cleaning fee ...
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