Report Prepared by: Paul Flores, Assistant Engineer, Engineering Dept.
Title
SUBJECT: Award of Bid and Approval of Construction Contract with VSS International, Inc., in the Amount of $296,000 for Re-Bid of SB1 Funded Project for Slurry Seal at Various Locations (Merced Avenue from Motel Dr to Parsons Ave; Canal Street from Childs Ave to 16th St; 26th Street from M St to G St; and El Portal Drive from G St to Joerg Ave), Project No. 119064
REPORT IN BRIEF
Consider awarding a construction contract in the amount of $296,000.00, funded by SB1, for City Project No. 119064 Slurry Seal Project at Various Locations (Merced Avenue from Motel Dr to Parsons Ave; Canal Street from Childs Ave to 16th St; 26th Street from M St to G St; and El Portal Drive from G St to Joerg Ave).
RECOMMENDATION
City Council - Adopt a motion awarding the slurry seal at various locations, Project 119064, to VSS International, Inc, in the amount of $296,000.00 and authorizing the City Manager or the Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1109 - Contracts on Public Works, and Merced Municipal Code Chapter 3.04, Article IV - Public Works Contracts.
CITY COUNCIL PRIORITIES
As provided for in the 2019-20 Adopted Budget.
DISCUSSION
The work to be done consists, in general, of applying Type II Slurry Seal to four (4) different locations in various areas within the City of Merced. Contract items include traffic control, roadway preparation, installation of the slurry seal, and street sweeping.
The following street segments are included in this project:
• Merced Avenue from Motel Drive to Parsons Avenue
• Canal Street from Childs Avenue to 16th Street
• 26th Street from M Street to G Street
• El Portal Drive from G Street to Joerg Avenue
Staff prepared plans and specifications, and the project was re-advertised for bids. Bids were opened on July 30, 2019, with only one bid submission:
1. VSS International, Inc. (Sacramento, CA) $ 296,000.00
The engineer’s estimate for construction was $300,666.24
The following is the proposed budget for the project:
|
Construction |
$ 296,000.00 |
|
Contingency |
$ 29,600.00 |
|
Engineering, Testing & Inspection |
$ 8,880.00 |
|
TOTAL: |
$ 334,480.00 |
This project will require the contractor to notify property owners by door hangers and barricades of when work will be done and to have vehicles removed from the street. City staff will provide the public with ample advance notification(s).
History and Past Actions
On April 15, 2019, Council approved this project as part of the 2019/2020 Road Repair and Accountability Act (SB1) Project List.
This project was previously advertised for bids in May 2019, with an original bid opening date of June 18, 2019. Unfortunately, no bids were received at that time and staff re-issued the project for bid in June.
IMPACT ON CITY RESOURCES
This project was established as a Capital Improvement Project to be funded by SB1 and account 450-1104-637.65-00-119064 contains sufficient funding to complete the project.
ATTACHMENTS
1. Location Map
2. Bid Results
3. Construction Contract