Report Prepared by: Michelle Reid, Recreation Supervisor, Parks and Recreation
Title
SUBJECT: Approval of Recreation and Parks Commission’s Recommendation to Grant a Request by the Deaf and Hard of Hearing Service Center for the Co-Sponsored Rental Rate for the Merced Senior Community Center on December 14, 2019 for its Annual Holiday Celebration
REPORT IN BRIEF
Considers approving the Recreation and Parks Commission's recommendation to approve a request for the co-sponsored rate for the rental of the Merced Senior Community Center by the Deaf and Hard of Hearing Service Center to hold its annual Holiday Celebration on December 14, 2019.
RECOMMENDATION
City Council - Adopt a motion approving the Recreation and Park Commission’s recommendation to rent the Merced Senior Community Center to the Deaf and Hard of Hearing Service Center (DHHSC) on December 14, 2019, at the co-sponsored rental rate.
Body
ALTERNATIVES
1. Approve, as recommended by the Recreation and Parks Commission; or,
2. Approve, subject to other than recommended by the Recreation and Parks Commission (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to the Recreation and Parks Commission for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the 2019-20 Adopted Budget.
DISCUSSION
The Parks and Recreation Department received a request from the Deaf and Hard of Hearing Service Center (DHHSC) to use the Merced Senior Community Center at the co-sponsored rate. The event is held for the deaf and hard of hearing and their families to celebrate the holiday season. The Holiday Celebration is Saturday, December 14, 2019, from 10:00 AM to 4:00 PM. The DHHSC will receive one hour before and one hour after the scheduled time at no charge for set up and clean up. Six total hours have been requested for co-sponsorship. The request was made at the Recreation and Parks Commission meeting on April 22, 2019. The Commission unanimously approved co-sponsorship of the event.
The Merced Senior Community Center is available during the requested time and there will be no interference with regularly scheduled senior programs. There is an established co-sponsorship rate for use of the Senior Center, which requires City Council approval. By charging the co-sponsored rate, the City will recoup all expenses for hosting the event at our facility. The DHHSC will be required to provide liability insurance regardless of which fees are approved.
The regular and co-sponsored rates for this type of event are as follows:
Regular Rate: Co-Sponsored Rate:
$300 refundable deposit $50 refundable deposit
$750 hourly rate ($125 per hour) $240 staff charge ($40 per hour)
$100 set up fee $0 (set-up fee waived)
$366 cleaning fee $45 maintenance fee ________
Total = $1,516 Total = $335
Staff and the Recreation and Parks Commission have reviewed the application and see the event as a worthy cause and recommend approving the request.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed
ATTACHMENTS
1. Letter of Request
2. Co-sponsorship Application